Massachusetts Regional Library Systems Policy Collection
Meeting Room Use
CARVER PUBLIC LIBRARY
Meeting Room Use Policy
The Trustees of the Carver Public Library welcome community use of the library's two meeting rooms. The large meeting has seating for 50+ people and the small meeting room has seating for 25+ people. The meeting rooms are primarily available to support library programs and functions that further the goals of the library. When not being used by the library, the rooms are available to established community groups. Not-for-profit groups will be allowed to use the facilities at no charge, for-profit groups will be charged for the use of the facilities. In accordance with the American Library Association's Library Bill of Rights and its interpretation pertaining to meeting rooms, the library does not limit use of the meeting room based on the subject matter or content of the meeting or on the beliefs or affiliations of the meeting's sponsors.
Applications for the use of the meeting rooms should be made to the Library Director as far in advance as possible. Fees, rules, and procedures for use of the meeting room are established by the Board of Library Trustees and are reviewed annually. A copy of the fee schedule, meeting room policy and a set-up request form will be provided with the application for meeting room use. The person signing the request form is responsible for the security, safety and behavior of the group. The Behavior Policy of the Carver Public Library is in effect during all meetings.
Groups using the meeting rooms are required to fill out a Set-Up Request Form, indicating the equipment needed for the meeting. Upon request, the library provides chairs and tables, a podium, kitchen facilities and a projection screen. Meetings may extend beyond the closing time of the library, until 11:00 p.m. No after hours access to the library itself is permitted. No mounting of materials is permitted on the walls of the meeting rooms. Food and drink must be consumed in the meeting rooms.
Use of the meeting room does not imply endorsement, support, or co-sponsorship by the Carver Public Library of the activities that take place in the meeting room or of the beliefs of the group using the meeting room. Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the library in any advertising or publicity.
Groups failing to comply with any part of this policy or the established procedures will be denied further use of the meeting room.
Approved, Board of Library Trustees, March 9, 2000
Carver Public Library Meeting Room Use Application
Name of Group__________________________________ Date of Application_______________
Type of Purpose of meeting_______________________________________________________
Date(s) of meeting____________________________
What is required in the room? ______________________________________________________________________________________
President, Leader, Chairman_______________________ Contact #_______________________
Number expected________________________ Hours of meeting_________________________
I have read and agree to comply with the library policy.
_________________________________________ Signature
Approved, Board of Library Trustees, March 9, 2000
Carver Public Library Meeting Room Charges
The large meeting room is available to for-profit groups at a rate of $100.00 per meeting. A three-hour minimum is imposed. An additional $35.00 per hour is charged for each additional hour the room is used. A separate $50.00 damage deposit is required. The deposit will be returned if no damage has occurred.
The small meeting room has a fee of $50.00 per meeting. A three-hour minimum is imposed. An additional $20.00 is charged for each additional hour the room is used. A separate $50.00 damage deposit is required. The deposit will be returned if no damage has occurred.
Approved, Board of Library Trustees, March 9, 2000
Reprinted with permission
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