One of the ways the BPL fulfills the Sustainable Organization principle and the accompanying outcome “Evaluate business practices and workflow to optimize efficiency” is through streamlining workflow in the collections, technology, and resource sharing areas. With the migration to a new integrated library system and the gradual expansion of the Digital Services operations, many workflows have changed over the past few years. With the anticipated opening of the Archival Center to the public, workflows will adjust once more. Some, but not all, of the efficiencies achieved are the result of new technology. Thorough training and hands-on experience have enabled staff members to learn to complete complicated tasks quickly and efficiently.
Category Archives: Outcomes
One of the ways the BPL fulfills the Special Collections principle and the accompanying outcome “Special collections will be discoverable by users in buildings and online” is through consolidating and moving off-site storage space to the City of Boston Archival Center, and adding public access. Library operations at the City of Boston Archival Center in West Roxbury are getting close to being open for public service. All the materials that were previously at the Charlestown service building and in the Norwood facility are now at the Archival Center. Well over one million of those items have been completely cleaned and already shelved on the high-density shelves, and in the near future the rest of those materials will be shelved. In addition to the materials that were formerly in the Charleston and Norwood buildings, tens of thousands materials that were previously housed at the Central Library have also been transferred to the Archival Center. While it will take some time to clean, accession, and shelve all those items, the goal is to process them as quickly as possible.
One of the ways the BPL fulfills the strategic plan’s Sustainable Organization principle is to act on the strategy “Enhance volunteer and docent programs.” That strategy is part of the outcome “Seek out and establish partnerships that enhance services.” The BPL Art and Architecture tour program is actively recruiting and training new guides to add to the corps of 32 active volunteers. Each trainee enters a process of shadowing experienced guides, studying material from the tour guide library, and constructing their own tour under the mentorship of the tour coordinator and a veteran docent. This one-on-one model follows a training and enrichment class offered for both new and experienced guides in the 2012-2013 season. By summer 2015, the goal to increase the active volunteer number to 50.
Throughout the year, the program offers bi-monthly enrichment sessions for all Art and Architecture guides and trainees. Sessions include relevant lectures with conservators, curators, and authors, as well as field trips to museums and historic sites. At each session, there is an opportunity for guides to gather around light refreshments, and the annual guide appreciation party in December allows volunteers to further strengthen their bond with the program and with each other.
One of the ways Boston Public Library fulfills the strategic plan’s Special Collections principle and the accompanying outcome to “Strengthen and grow collections and focus on existing strengths and geographic specialties” is to prioritize archiving, storing, and describing current collections over acquiring new ones. The library is in the process of cataloging two of the library’s notable special collections. The descriptive bibliographic records for these collections will be added to the library’s Polaris database so that patrons and scholars from all over the world will have access to these important resources.
Below are two collections in the works:
- Joan of Arc Collection: Joan of Arc as a historic figure, religious icon, and female warrior is represented in about 7,000 monographs related to her life. The material includes early Latin and French texts, histories, biographies, plays, novels, poetry, scores, and children’s books.
- John Merriam Collection: This collection consists of approximately 3,000 commercially published children’s books, all of which include illustrations by famous artists.
The Technical Services team anticipates these records will be fully loaded into Polaris by the end of the year.