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Trustees' Collections Committee
Board of Trustees

Agenda for the May 30, 2013 Meeting

Trustees’ Collections Committee
Thursday, May 30, 2013
8:30 am – 10:00 am (Recheduled)
Commonwealth Salon, McKim Building, 1st Floor
700 Boylston Street, Boston, MA

Note: To get to the the Commonwealth Salon, enter through the Boylston Street entrance; follow the corridor to the left.The Commonwealth Salon will be on the left before you enter the Courtyard.

 

AGENDA

  1. Welcome
    Mr. Brian Clancy, Committee Chairman
     
  2. Minutes of December 20, 2012 Review and Approval
    Mr. Brian Clancy
     
  3. New York Times Photo Archive
    Ms. Susan Glover, Keeper of Special Collections
     
  4. Collections of Distinction: Launch
    Ms. Amy Ryan, President
     
  5. Collections of Distinction: Phase II
    Ms. Amy Ryan
     
  6. New England Regional Fellowship Consortium
    Ms. Amy Ryan
     
  7. Annual Report to the Board of Trustees Preparation
    Mr. Brian Clancy
     
  8. Proposed Meeting Schedule for 2013-2014
    All meetings in the McKim Building, Commonwealth Salon
    Mr. Brian Clancy

    1. Tuesday, October 15, 2013, 8:30 AM
    2. Tuesday, February 11, 2014, 8:30 AM
    3. Tuesday, May 20, 2014, 8:30 AM
  9.  
  10. Other Business
    Mr. Brian Clancy
     
  11. Adjournment
    Mr. Brian Clancy
     
  12. Visit to BPL’s Special Collections and Conservation Lab
    The Imaginative Worlds of Daniel Defoe
    Ms. Susan Glover  

 


Minutes of the November 10, 2009 Meeting

Trustees’ Collections Committee
Thursday, May 30, 2013
8:30 am – 10:00 am (Recheduled)
Commonwealth Salon, McKim Building, 1st Floor
700 Boylston Street, Boston, MA

A meeting of the Boston Public Library Special Collections Committee was held at the Boston Public Library, Commonwealth Salon, 700 Boylston Street, Boston, MA on Thursday, May 30, 2013 at 8:30 a.m.

Present at the meeting were: Committee Chairman Brian Clancy, Vice Chair Mary Pfeifer Lentz, Committee Members: Ms. Susan Abbott, Mr. Rishi Bhalerao, Mr. Stanley Cushing, Ms. Elizabeth "Lillie" Johnson, Ms. Cheryl Nixon, Mr. Vincent Petronella, BPL President Amy Ryan, Ms. Vivian Spiro, and Mr. William Stoneman.

Absent from the meeting were: Mr. Michael Ewald, Ms. Barbara Glauber, Jarvis Kellogg, Ms. Brenda Lawson, and BPL Trustee Byron Rushing.

Also attending BPL Staff: Ms. Laura Irmscher, Ms. Susan Glover, and Clerk of the Board Ms. Nancy Grilk, and Associates of the Boston Public Library Executive Director Ms. Louisa Stephens.

Chairman Brian Clancy presided.

Chairman Clancy addressed the agenda item pertaining to the approval of the Minutes for the Boston Public Library Special Collections Committee (Committee) Meeting held on December 20, 2012.  Discussion on revisions to the minutes followed. On a motion made and duly seconded, the Minutes of the Boston Public Library Special Collections Committee Meeting held on December 20, 2012 were approved with revisions and subsequently posted on the Boston Public Library website at www.bpl.org.

Keeper of Special Collections Susan Glover displayed a sampling of the New York Times Photo Archive’s gift. Due to the value of this gift and under the guidelines of the Boston Public Library Collection Development Policy, the Committee previously sought and received approval of acceptance by the Trustees of the Public Library of the City of Boston on April 12, 2013. Special Collections staff is identifying photographs that are in the public domain, with rights held by the photographer, and by the New York Times. Ms. Glover invited Committee members to visit the Print Department for additional viewing. Ms. Glover looks forward to a future exhibit of the iconic and more unusual photographs.

BPL President Amy Ryan reminded the Committee of the Collections of Distinction launch on June 19 and noted that a packet of cards for each of the collections will be available at the event.

The next item on the order of business was the preliminary list of the Collections of Distinction: Phase II. Ms. Glover reported that the first drafts are expected to be available at the October 15 meeting of the Committee. Ms. Glover reiterated that the list is preliminary and is subject to change. President Ryan added that as staff reviews and revises each of the preliminary collections, they will do so with the Collection Development Policy as a guide. She welcomed comments from the Committee. Discussion followed around use of each of the new collections and the opportunities to reach out to the community. Further discussion reflected broad support for cataloguing, preserving, digitizing the Collections of Distinction, and making them available to the widest possible audience.

Next on the agenda, President Ryan was pleased to announce that the Boston Public Library’s application for membership to the New England Regional Fellowship Consortium was accepted and the first Fellowes are expected in June 2014. The Boston Public Library is honored to be the first public institution accepted as a consortium member, and Committee member William Stoneman was thanked for his support and encouragement of the application. Discussion followed on the fellowship process which requires prospective Fellows to identify the institution they want to visit to pursue their area of interest. Students typically publish their research, which includes information on what is offered at the institution where they studied.

Chairman Clancy reviewed the draft BPL Special Collections Committee Annual Trustee’s Report outline for the Committee’s Annual Report to the Board of Trustees at the November 13, 2013 Board Meeting. Discussion followed.

The following Committee meeting schedule for 2013-2014 was approved. All meetings are scheduled for the McKim Building, Commonwealth Salon:

  • Tuesday, October 15, 2013, 8:30 a.m.
  • Tuesday, February 11, 2014, 8:30 a.m.
  • Tuesday, May 20, 2014, 8:30 a.m.

For the agenda item of Other Business, Ms. Glover reported on an opportunity to purchase a Kandinsky wood cut, Dame mit Muff [1903] offered to the Boston Public Library for purchase at $16,650.00, which includes a ten percent discount. Ms. Glover reported that the price is in line with other wood cuts from this period, noting that they are very, very rare. The wood cut is in pristine condition and would be an excellent addition to other, later Kandinsky wood cuts in the collection. Funds are available through the Nason Fund; this purchase fits the fund criteria for purchase of rare prints. President Ryan noted that the Boston Public Library is required to invest in collections acquisitions as a term of receipt of State Aid funding. Discussion followed on available secure storage space, which is available. Also discussed was the potential for the piece to be loaned, which, given its fragility, would be possible only under specific circumstances. On a motion made and duly seconded, it was:

VOTED; that, the Boston Public Library Special Collections Committee approve the purchase of the Wassily Kandinsky wood cut, Dame mit Muff [1903] for $16,650.00.  

There being no further business, the meeting of the Boston Public Library Special Collections Committee adjourned at 9:35 a.m.

The Committee was invited to visit the Boston Public Library’s fabulous Defoe Exhibit for a tour led by Committee member Cheryl Nixon that highlight the rare materials compiled by Ms. Nixon’s UMass students for their spring semester project. The Committee agreed this is a great exhibit and expressed appreciation for Ms. Nixon and her student’s work.

Respectfully submitted,

Nancy Grilk
Clerk of the Board

 

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