Spacer graphic Boston Public Library
Trustees' Finance and Audit Committee
Board of Trustees
Aug. 26, 2010

  • Agenda
  • Minutes

  • Agenda for Trustees Finance and Audit Committee Meeting August 26, 2010 Johnson Trustees Room 8am to 9am
    Chairman Evelyn Arana-Ortiz

    • Welcome/Introductions
      Chairman Evelyn Arana-Ortiz
    • Review and Approval of Minutes from June 24, 2010
      Chairman Evelyn Arana-Ortiz
    • Review of Boston Public Library Investment Policy
      Sean Nelson, Chief Financial Officer
      • BPL Fiscal Updates
        Sean Nelson, Chief Financial Officer
        • Annual Audit/Form 990
        • Investments
        • Contracts, See Addendum of Proposed Award of Contracts
        • Budget
    • Approved Schedule for 2010 and 2011
      • Thursday, Sep 23, 2010
      • Thursday, Oct 28, 2010
      • Thursday, Jan 6, 2011
      • Thursday, Feb 24, 2011
      • Thursday, Mar 24, 2011
      • Thursday, Apr 28, 2011
    • Other Business
      Chairman, Evelyn Arana-Ortiz
    • Adjournment
      Chairman, Evelyn Arana-Ortiz

    Future Agenda items: Form 990 Policies, Private Events (fundraising)

    Addendum of Proposed Award of Contracts:

    • Contract for supplying Periodicals and Serials and serving Subscriptions

    VOTED: “that, without public advertising, there be entered into with the EBSCO Subscription Services, 30 Park Road, Tinton Falls, NJ 07724 a contract for (1) supplying periodicals and serials for the period com mencing January 1, 2011 and ending December 31, 2011 and (2) servicing the subscriptions for the individual items throughout the year as specified in the Specifications, and subject to the terms, agree ments, and conditions set forth in said contract, at a total cost not to exceed one hundred sixty one thousand one hundred forty eight dollars and no cents ($161,148.00)”

    Contract amounts for prior years are as follows:

    2010 $161,148.00
    2009 $161,148.00
    2008 $161,148.00
    2007 $161,148.00

    Documents to be presented at the meeting are available to the public at: Boston Public Library, Office of the Clerk, Room 503, McKim Building, Copley Square, Boston, MA