Boston Public Library
Trustees' Finance and Audit Committee

Board of Trustees
September 9, 2013

Agenda for Trustees Finance and Audit Committee Meeting
September 9, 2013, 8 am to 9 am
Commonwealth Salon, Central Library at Copley Square

Chairman Evelyn Arana-Ortiz

  • Welcome/Introductions
    Chairman Evelyn Arana-Ortiz
     
  • Review and Approval of Minutes from May 22, 2013
    Chairman Evelyn Arana-Ortiz
     
  • Review of the Boston Public Library's Financial Statements for the Fiscal Year Ending June 30, 2013 for Recommendation of Approval by the Trustees at the September 10, 2013 Meeting
    Mr. Sean Monahan, Supervisor of Accounting
     
    VOTED: that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston of the Boston Public Library's Financial Statements for the Fiscal Year Ending June 20, 2013
     
  • Review of Contracts for Recommendation by the Trustees at the September 10, 2013 Meeting
    Mr. Ed Maheigan, Manager of Budget and Procurement
    • Contract for Providing Moving, and Sorting Services of Library Material for the East Boston and Orient Heights Branches and the New East Boston Branch of the Boston Public Library during the Period September 11, 2013 through October 31, 2013
       
      VOTED: that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston of a Contract for Providing Moving, and Sorting Services of Library Material for the East Boston and Orient Heights Branches and the new East Boston Branch of the Boston Public Library during the Period September 11, 2013 through October 31, 2013
       
    • Contract for Providing Consultant Services for the Johnson Building Renovation Project of the Boston Public Library during the Period September 11, 2013 through June 30, 2014
       
      VOTED: that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston of a Contract for Providing Consultant Services for the Johnson Building Renovation Project of the Boston Public Library during the Period September 11, 2013 through June 30, 2014
       
       
  • Request for Delegation of Approval of a Contract by the Trustees at the September 10, 2013 Meeting
    Mr. Ed Maheigan, Manager of Budget and Procurement
    Request Delegation of Approval for the Award of Contract for Providing Sorting, Transportation, and Shelving Services for Library Materials in Conjunction with the Johnson Building Renovation of the Boston Public Library during the Period September 27, 2013 through November 30, 2013 to the Trustees Finance and Audit Committee.
     
    VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award a Contract for Providing Sorting, Transportation, and Shelving Services for Library Materials in Conjunction with the Johnson Building Renovation of the Boston Public Library during the Period September 27, 2013 through November 30, 2013 to the Trustees Finance and Audit Committee
     
  • Review of Extension of a Subscription to the CollectionHQ Service Providing a Web Interface of
    Collection Analysis for the Period July 2, 2013 through July 27, 2016 for an Annual Fee of $24,750 for
    Recommendation of Approval by the Trustees at the September 10, 2013 Meeting
    Mr. Ed Maheigan, Manager of Budget and Procurement
     
    VOTED: that, the Trustees Finance and Audit Committee recommend approval by the Trustees of
    the Public Library of the City of Boston of an Extension of Subscription to CollectionHQ Service
    for the Period July 27, 2013 through July 27, 2016 for an Annual Fee of $24,750
     
     
  • Approve Schedule for Upcoming Meetings
    Chairman Evelyn Arana-Ortiz

    Thursday, September 19 at 8am
     
  • Other Business
    Chairman Evelyn Arana-Ortiz
     
  • Adjournment
    Chairman Evelyn Arana-Ortiz