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January 22, 2008
Order of Business for a Meeting
as a Corporation and as an Administrative Agency
West End Branch Library
151 Cambridge Street
Boston, MA 02114
Tuesday, March 11, 2008 at 3:00 p.m.
AGENDA
1. Chairman’s Report
• Welcome
• Review of the Boston Public Library Trust Funds with Jeffrey B. Rudman, Esq., Ms. Lisa C. Signori, City of Boston, Director of Administration & Finance and Collector-Treasurer and Bernard A. Margolis, President
• Introduction of Ms. Helen Bender, West End Branch Librarian
• Approval of Minutes of Trustees’ Meeting held on January 22, 2008
• Report on Search Committee for Library President
“VOTED: that the Trustees hereby appropriate an additional sum not to exceed $25,000 from the unrestricted Trust Funds of the Boston Public Library for the purpose of paying the reasonable fees and expenses of the professional search firm to be engaged by the Search Committee charged with identifying appropriate candidates to be the next president of the Boston Public Library.”
2. Update on the MBTA Copley/Boston Public Library T Station
Presentation by City’s representative on the renovation of the Copley Square/Boston Public Library MBTA project
Mr. Charles Worcester
Mr. Bernard A. Margolis
3. Trustees’ Committee Reports
Trustees’ Finance and Audit Committee Report
• Contract for the Purchase of Books and Certain Other Library Bibliographical Acquisitions Materials
“VOTED: that there be entered into a non-advertised contract, with New England Micrographics, 344 Boston Post Road, Marlboro, MA 01752, as authorized under G.L., c. 30-B, Section 7 (a), referred to as “Procurement of Library Books”, between the Trustees of the Public Library of the City of Boston (a Corporation under Chapter 114 of the Acts of 1878), for the acquisitions of books and for certain other library bibliographical acquisitions materials, in an amount not to exceed one hundred thousand dollars and no cents ($100,000.00), during the period July 1, 2007 through June 30, 2008.”
• Contract for Inspection, Testing and Treatment of HVAC Water, Glycol and Steam Systems
“VOTED: that there be entered into with Hydrotech Services, Inc., P.O. Box 2368, Plainville, MA 02762, the sole eligible, responsive, and responsible bidder in the public bidding, advertised under G.L. C. 30B, a contract for Inspection Testing and Treatment of HVAC Water, Glycol and Steam Systems during the period of July 1, 2008 through June 30, 2009, at a total cost not to exceed twelve thousand two hundred and forty dollars and no cents ($12,240.00).”
• Contract for Providing an Insect and Rodent Control Program
“VOTED: that there be entered into with Freedom Pest Control Co., Inc., 99 Central Street, Topsfield, MA 01983 the lowest eligible, responsive, and responsible bidder in the public bidding, advertised under G.L. C. 30B, a contract for Providing an Insect and Rodent Control Program as specified during the period of July 1, 2008 through June 30, 2009, at a total cost not to exceed ten thousand one hundred eighty eight dollars and no cents ($10,188.00).”
• Contract for Window Cleaning at the Central Library Buildings and at Other Library Locations
“VOTED: that there be entered into with Cliffhangers, Inc., 351 Old Plymouth Road, Sagamore Beach, MA 02562, the lowest eligible, responsive, and responsible bidder in the public bidding, advertised under G.L. C. 30B, a contract for Window Cleaning at the Central Library Buildings and at other Library Locations during the period of July 1, 2008 through June 30, 2009, at a total cost not to exceed twenty five thousand one hundred and ninety dollars and no cents ($25,190.00).”
“VOTED: to accept the Management Letter and Audit submitted by O’Connor & Drew P.C., Auditors for the Trustees of the Public Library of the City of Boston and approved by the Trustees’ Finance and Audit Committee.”
(O’Connor & Drew P.C., Auditors will be in attendance)
Honorable William M. Bulger
Mr. Bernard A. Margolis
Trustees’ Neighborhood Services Committee Report
Mr. James Carroll
Trustees’ Marketing and Fundraising Task Force Report
Ms. Karyn M. Wilson
Trustees’ Capital Projects Committee Report
Honorable Angelo M. Scaccia
4. President’s Report
General Review
• 2007 Review of Activity
• Update on ADA Compliance Renovation of the Johnson Building Lobby
• By-Laws of the Trustees of the Public Library of the City of Boston
• Update on the Charlestown Service Building
• Review of Boston Public Library FY09 Budget with Edward D. Maheigan
• Update on the Boston Heritage Center with Ms. Ruth Kowal
Mr. Bernard A. Margolis
5. Update on the Boston Public Library Foundation
Ms. Daria McLean
6. New Business
Mr. Jeffrey B. Rudman
7. Adjournment
Mr. Jeffrey B. Rudman
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