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Meetings
Board of Trustees

April 9 , 2010


Trustees of the Public Library of the City of Boston
Meeting of the Corporation and Administrative Agency
Friday, April 9, 2010 at 8:30 a.m.
Rabb Lecture Hall, Concourse Level, Johnson Building
700 Boylston Street, Boston, MA


Agenda

1. Chairman’s Report

Mr. Jeffrey B. Rudman

 2. President’s Report

Ms. Amy E. Ryan

  • Discussion of Branch Budget Options
  • Review of library services in the community and ongoing public engagement

3. Public Comment

Mr. Jeffrey B. Rudman, Chairman

4. Vote on Branch Budget Option

Mr. Jeffrey B. Rudman, Chairman

5. Recommended FY11 Boston Public Library Operating Budget

Mr. Sean Nelson, Chief Financial Officer

 

  • VOTED: “to authorize the President, or her designee, to submit the proposed FY11 Boston Public Library Operating Budget to the City of Boston”

6. Adjournment

Mr. Jeffrey B. Rudman, Chairman

Upcoming Trustees Meetings:

  • Tuesday, May 11, 2010, 8:30 a.m., Annual Meeting, Rabb Lecture Hall, Copley Square
  • Tuesday, September 14, 2010, 8:30 a.m., Rabb Lecture Hall, Copley Square
  • Tuesday, November 16, 2010, 3:00 p.m., Roslindale Branch Library
  • Tuesday, January 18, 2011, 3:00 p.m., South End Branch

Trustees of the Public Library of the City of Boston
Jeffrey B. Rudman, Chairman; Evelyn Arana-Ortiz; Zamawa Arenas; James Carroll; Donna M. DePrisco; Berthé M. Gaines; Paul A. La Camera

President
Amy E. Ryan

Clerk of the Board
Jamie McGlone

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Trustees of the Public Library of the City of Boston
Meeting of the Corporation and Administrative Agency
Friday, April 9, 2010 at 8:30 a.m.
Rabb Lecture Hall, Concourse Level, Johnson Building
700 Boylston Street, Boston, MA

Minutes

A Meeting of the Trustees of the Public Library of the City of Boston as a Corporation and as an Administrative Agency was held at the Boston Public Library, Rabb Lecture Hall, Copley Square Library, on Friday, April 9, 2010 at 8:30 a.m.

Present at the meeting were: Trustees Evelyn Arana-Ortiz, Zamawa Arenas, James Carroll, Donna M. DePrisco, Berth é M. Gaines via telephone, Paul A. La Camera, and Jeffrey B. Rudman. Also attending were: Honorable State Representative Linda Dorcena Forry; Boston City Councilor Ayanna Pressley; Councilor Felix G. Arroyo; and Councilor John M. Tobin, Jr.

Also present at the meeting were: President Amy E. Ryan; Alice Hennessey, Special Assistant to Mayor Thomas M. Menino; Meredith Weenick, Associate Director, Administration & Finance, City of Boston; Maribeth Cusick, Esq., and Elizabeth Dello Russo, Esq., City of Boston Law Department; Jean Capizzi, Operating Analyst, Office of Budget Management; Andrew Ryan, Reporter, The Boston Globe; Jan Spitz, Executive Director, the Norman B. Leventhal Map Center at the Boston Public Library; David J. Vieira, President, City Wide Friends of the Boston Public Library; Don Haber, Co-chair, Friends of Jamaica Plain Branch; Marleen Nienhuis, President, Friends of South End Branch; Mary Ann Nelson, Friends of Parker Hill Branch Library; Claire Hughes, Lower Mills Civic Association; Brian Clancy, President, and Daria McLean, Director of Development, Boston Public Library Foundation; Deborah Kirrane, WilmerHale LLP; Koren Stembridge, Director, Partnerships and Communications; Mary Flaherty, Human Resources Manager; Sean Nelson, Chief Financial Officer; Michael Colford, Director, Resource Services/Information Technology; David Leonard, Chief Technology Officer; Christine Schonhart, Neighborhood Services Manager; Gina Perille, Communications Manager; Jim Meade, Manager of Library Buildings; Diana Preusser, Assistant Neighborhood Services Manager, Cluster 1; Sarah Markell, Assistant Neighborhood Services Manager, Cluster 2; Diane Collins, Treasurer, AFSCME, Local 1526, Council 93; Anna Fahey-Flynn, President, PSA/CWA, Local 1333; approximately 275 members of the public; and Jamie McGlone, Clerk of the Board.

Chairman Jeffrey B. Rudman presided.

Chairman Jeffrey B. Rudman welcomed the Friends of the Branch Libraries, Stakeholders, Affiliates, Media, and Colleagues of the Public Library of the City of Boston to the Boston Public Library to continue the discussion on the future of the Boston Public Library and proceed with the budget planning process for FY2011 and thanked the community for their letters of support for the Boston Public Library.

The Chairman outlined the procedures for the meeting noting that everyone who wishes to speak would be given the opportunity during the public comment session and observed that the wonderful turnout of library friends reflects the love and passion people bring to their libraries to celebrate and speak up for them which is a tribute to the Boston Public Library.

The Chairman noted that the Board would first review each of the three branch library scenarios thoroughly discussed at the Trustees Meeting on April 7, 2010. The Trustees would then have an opportunity to make any comments with respect to the three options; there would then be an opportunity for public comment; and then the Trustees would vote on one of three options. The Chairman noted Trustee Berth é M. Gaines would not vote because telephone votes are not permitted.

The Chairman reported that following a decision on the branch options Chief Financial Officer Sean Nelson would report on the recommended FY11 Boston Public Library budget and the Board would vote to authorize the President to submit the budget to the City of Boston as legally required.

The Chairman commended President Ryan and her staff for a process that has been thorough, passionate, and transparent noting that nobody in his view could have handled these deliberations with more integrity and professionalism which was followed by a round of applause.

President Amy E. Ryan, in her report to the Trustees, reported that today’s discussion is a continuing process and follow-up to the Trustees Neighborhood Services initiative chaired by Trustee James Carroll and continued with current discussions on the strategic framework compass work entitled: The Boston Public Library: Principles for Excellence in concert with thousands of suggestions and interactions with the public on the best way to proceed.

The President noted that although today’s discussion is focusing on the branch options the Board and library staff have focused in the recent past on the reductions being make in operations and administration of the library with a view on improving business practices and also have looked at the Copley Square Library to unify service points and reduce hours. These efforts reflect a system-wide approach to the future operation of the BPL toward a financially sustainable and stable workplace that includes positions being eliminated which is an enormous tragedy resulting from the financial gap.

President Ryan presented an overview on the three branch options discussed in detail at the Trustees Meeting on April 7, 2010 as follows:

  • Option 1: All twenty-six branches remain open, 8 lead libraries (plus Central Library in Copley Square) maintain existing hours of operation, 18 branches paired and hours reduced
  • Option 2: Twenty-two branches remain open with existing hours of operation; 4 buildings close. In this option, the following buildings would close: Faneuil, Lower Mills, Orient Heights, and Washington Village
  • Option 3: Nineteen branches remain open; 7 buildings close. In this option, the following buildings would close: Egleston Square, Faneuil, Jamaica Plain, Lower Mills, Orient Heights, Uphams Corner, and Washington Village

In a further analysis, the President noted under Option 1 staff could be required to work up to three locations and the hours reductions would amount to from 50 - 85% translating into some branches being open 1, 2, or 3 days resulting in approximately 470 fewer hours per week at paired branches. Additionally, there would be a loss of some Saturday hours and services would have to be diminished and programming would be reduced due to reduced staff.

In a review of Option 2, the President noted under this scenario all remaining branches would keep existing hours and permit the library to fill certain staff vacancies and allow the library to explore partnerships while maximizing the full use of the open facility and fosters consistent and dependable schedules of services for the branches.

The President noted there now is a library on average within 1.8 miles and under option 2 there would be a library every 2.1 miles translating to everyone on average would live just over 1 mile.

In a review of Option 3 under this scenario, the President noted 19 branches would expand hours including evening and Saturday hours and the net loss of hours would total 225 hours. This option would allow for potential activities for expansion including more staff into the community for early literacy services, more public computers and training, and additional outreach services.

President Ryan reviewed library services and public engagement in the community that would be fostered under the recommended Option 2 in which twenty-two branches remain open with existing hours of operation and 4 buildings close.

In the Community – Services Beyond the Walls
Pilot: Phase 1

Goals:

  • Identify key library services that are particularly valued by the neighborhoods of Faneuil/Oak Square, Lower Mills, Orient Heights, and Washington Village that could potentially be offered at locations in the neighborhood.
  • Continue the community engagement that has emerged as part of the Boston Public Library’s long-range planning and budget process.
  • Use this opportunity as a pilot for services in the community that could be deployed in other neighborhoods, and one that will attract new users to the library.

Community Involvement: The Library will form a working group in each of the four communities comprised of library and City staff, Friends, and neighborhood stakeholders. This working group will:

  • Identify key services that are particularly valued in their neighborhoods – these could include early literacy programs, homework help, book discussion groups, etc.
  • Identify community assets and partners who could host, provide support for, assume responsibility for key services, and other possibilities
  • Identify resources (monetary or in-kind) needed for implementation
  • Set implementation timelines and measurable deliverables
  • Publicize and evaluate pilot programs

Neighborhood Team: The working group will include approximately 12 individuals including:

  • Potential partners and members of the community who are interested in exploring how to identify these services and make them successful
  • Staff from Office of Neighborhood Services or other City departments
  • Boston Public Library staff from the four communities and neighboring branches, representatives of Neighborhood Services and Partnerships & Communications Divisions

Potential City and Community Partners:

  • City Partners – the following departments have agreed to work with the Boston Public Library in the four communities:
    • Boston Centers for Youth and Families, BCYF (discussions underway)
    • ReadBoston (discussions underway)
    • Office of Neighborhood Services (discussions underway)
    • Boston Housing Authority/Old Colony (discussions underway)
  • Other Potential Partners
    • Youth and Teen Centers, Boys & Girls Clubs, etc.
    • Senior Centers and Housing
    • Public Housing
    • Health Centers
    • Local Businesses
    • Others

Further Potential:

  • Community Involvement – outreach to members of communities, including those who have become known to the Boston Public Library through the budget feedback process, during which the library heard from members of Friends groups and long-time users. The BPL has also heard new voices in the discussion; this is an opportunity to include these new voices along with familiar advocates of the library.
  • Boston Public Library staff from branches (example: librarians at Washington Village and South Boston branches are already discussing taking children from Washington Village on a “field trip” to the South Boston branch)
  • Active support of fundraising efforts – Boston Public Library Foundation, Friends groups (City-Wide and local), local businesses, and others

Draft Timeline:

  • May/June/July
    • Working group members are identified and contacted, initial meeting takes place
    • Neighborhood and Friends idea sessions with broad community participation
    • Key services/programs are identified, resources needed for these initiatives are determined
    • Community partners/assets are identified and engaged
  • August/September/October
    • Publicity for initiatives generated
    • Open houses/welcome sessions held at near-by libraries
    • Pilot initiatives begin
  • December/January
    • 90-day check in and evaluation
    • Sustainability assessment conducted – ongoing resources determined

Trustee Arenas commended President Ryan and her staff on the proposed library services that would be deployed in the affected neighborhoods in concert with the ongoing public engagement.

Trustee James Carroll commended President Ryan on the reassuring plan that would address the consequences of branch closures which also reflects the beginning of the transformation for the future delivery of neighborhood services particularly in affected areas of the city.

Trustee Paul A. La Camera commended Councilor Feliz G. Arroyo on the amount of dedication and time the Councilor has displayed in support of the Boston Public Library throughout this budget process.

Chairman Jeffrey B. Rudman invited public comment from twenty four individuals who signed the Public Comment Session sheets to speak for two minutes each. The highlights of the public suggestions are summarized as follows:

  • Suggested consideration of the closure of the Uphams Corner and Washington Village Branches in lieu of the present options given they are and remain inadequate to the public function of a branch library
  • Urged the Board to keep all branches open with reduced hours noting that the Washington Village Branch deals with some of the most disenfranchised children in the city and has one of the highest usages per square footage among the branches
  • Employed the Board to think about the damages that would done to the fabric of neighborhoods resulting from branch closures and encouraged a better definition of engaging Friends Groups in the future delivery of community partnerships
  • Discussed the critical importance of the role of librarians in helping the public navigate the enhanced technological aspects and research methods of present day libraries
  • Expressed concern about the devastating impact on the Oak Square neighborhood if the Faneuil Branch were to be closed including the impact on new immigrants
  • Urged the Board to listen to the community and while there is understanding the library needs more financial resources queried why the library is not asking for more money to keep all the branches and system-wide services open
  • Urged the Board to delay the vote on the options pending the library undertaking an aggressive fundraising effort to maintain services
  • Expressed regret and concern with the options presented to close branch libraries noting that they provide essential services throughout the city and safe havens for the children of Boston and encouraged the Board to channel the passionate community energy in a positive way moving forward
  • Urged the Board to keep all branches open and expressed discouragement that physical branches would be replaced by community initiatives that adversely impacts strong relationships in communities
  • Commended the Board on doing a fabulous job and disagreed with much of what had been expressed underscoring money counts and the library is not free despite having “Free to All” chiseled above the front entrance of the McKim Building
  • Suggested exploring the proposed kiosk model for a new Washington Village Branch that would create safe havens in affected communities
  • Addressed the human interaction aspect of this pending catastrophe to close branches and the dire impact it would have on children who learn the love of books and to read for the first in the neighborhood branches
  • Strongly advocated for embarking on a dynamic fundraising effort to save our under funded libraries
  • Every library has a story and should continue to have a story, including the influence of early literacy programs and senior citizens getting connected on the internet, in light of serious concern for pitting neighborhoods against neighborhoods
  • Concern was expressed about the criteria used pertaining to the closure of the Lower Mills Branch which has a relatively new physical plant built in 1984 and renovated in 2004 coupled with excellent circulation usage
  • Noted concern for the lack of information on the 69 positions slated for elimination at the Central Library which serves the entire system and is the cultural heritage of the entire Commonwealth resplendent with incredible treasures and staffed by specialized reference librarians
  • Urged the Board to keep the library whole, including the Central Library and all its Branches fully staffed, to continue the BPL’s tradition of the library as a place for educating its citizens that benefits the health and well being of the city in concert with outreach community initiatives
  • To-date the focus of the community discussions has focused on the issues relating to budget shortfalls and encouraged the Board to communicate to state and city officials budget information on what level of funding the BPL actually needs to provide services embraced by the Board and President
  • Commended the Trustees on the transparency of the budget discussions and public process
  • Reiterated the mission of the branch libraries as safe havens for the children of Boston Public Library
  • Urged the Board to explore additional resources to fund the entire system prior to a vote in light of libraries being physical places where people can gather and convey to children the notion of the value of education, information and learning
  • Strongly urged the continuation of the Egleston Square Branch
  • Expressed dismay regarding the lack of State Boston Representatives attending the public discourses and the lackluster press coverage around the fiscal issues facing the BPL
  • Strongly advocated for East Boston and Orient Heights Branches noting that Orient Heights is located 3 miles from the East Boston Branch noting the impact on children services

Trustee Paul A. La Camera referenced a letter he received from Mr. Robert Adams, Boston Architectural College Library, asking the Board to save the Orient Heights Branch in light of its location on the opposite ends of the island and its invaluable service helping the burgeoning immigrant community through ESL classes and Homework Assistance programs.

The Honorable Councilor Feliz G. Arroyo observed that today is not the end and represents the beginning of a long public discussion in which the proposed FY11 city budget gets thoroughly discussed and analyzed by the City Council before the Council votes its final approval and he will do everything possible to support the Boston Public Library.

The Honorable Councilor John M. Tobin, Jr. expressed appreciation to the Board and President for the community meetings held recently throughout the city noting his passion for the BPL branches since a child. Branches represent the very fabric of our city and concurred today is the beginning of a long public debate around the FY11 city budget and he will do everything he can do to find solutions in support of the BPL.

Chairman Jeffrey B. Rudman reviewed the procedures for voting on the Branch Budget Options presented by President Ryan. Trustee Donna M. DePrisco noted her personal anguish and difficulty in making a decision that includes closing branches and staff layoffs and queried if the budget deficit were to be raised would the options to close branches be off the table in light of having some information that makes it a strong possibility.

The Chairman underscored the legal requirements facing the Board today to file a FY11 budget to the City of Boston noting that if the financial picture were to change in the future the Board would reconvene and revisit the decision in light of the available resources.

Trustee Paul A. La Camera spoke against Option 1 noting this option would weaken the entire system and that it was based on the uncertain premise that the economy would improve soon, and that it would be an irresponsible use of public money to support branch libraries that would be open only one or two days each week.

Trustee Zamawa Arenas noted that she is personally pained by the fact that people would be loosing their jobs and requested a plan be put in place to support those individuals in concert with the library, city and community rallying together to provide networking opportunities.

With regard to Option 1, Trustee Arenas noted that while it is the most desired option endorsed by a majority of the people today she agrees it is the Board’s fiduciary responsibility to make a decision that allows the BPL to be sustainable and stable over time which Option 1 does not allow and she is not prepared to make a decision based on potential opportunities and raise false hopes.

The Honorable Representative Linda Dorcena Forry urged the Board not to close any branch libraries noting the State Boston delegation is working hard to include amendments in the State budget in support of saving our libraries in the City of Boston.

The Honorable Boston City Councilor Ayanna Pressley underscored that libraries are critical partners in keeping our communities healthy and reiterated that public spaces that protect, protect and foster communities have to be protected as reflected in public libraries which are one of the few public spaces of cross intergenerational connections.

Councilor Pressley reiterated her support of the Boston Public Library and underscored that today is the beginning of a long public process in which the proposed FY11 city budget gets thoroughly discussed and analyzed by the City Council before its final approval and she will do everything she can to protect every single branch of the BPL.

Chairman Rudman reiterated that should the Boston Public Library receive $3.6 million sometime before the Massachusetts Legislature adjourns this summer the Board would immediately convene a meeting and focus on how best to use those funds.

Secondly, the Chair noted with respect to State funds, traditionally those come to the BPL as Library of Last Recourse funds and would probably have to be earmarked to restore services at the Copley Square Library and not to restore services at the branches. However, the Chair noted that should the library receive unrestricted funds that would be an entirely different matter.

Meanwhile, the Chairman reported that the library is faced with having to layoff 69 people at the Copley Square Library and approximately 23-25 in the branches in light of the available revenues in the FY11 operating budget.

The Chair reiterated that the Board does not want to repeat this process again next year, and thanks to President Ryan’s leadership, the library is offering a judicious solution given the circumstances in which they are surrounded. Further, the Board has no assurances that public funding will get better and no commitments that public money is on the horizon.

To that end, the Chairman noted that the balance sheets of public entities are not improving, the debt is mounting, and while the Board is committed to raising private money, right now the library is broke and they will have to close branches and layoff staff. Therefore, the Board is legally required to vote on and submit a FY11 Boston Public Library operating budget to the City of Boston by April 10, 2010.

The Chairman polled the Board on those in favor of Option 1 which yielded 0 votes and failed. The Chairman polled the Board on those in favor of Option 3 which yielded 0 votes and failed that would have closed seven branches.

The Chairman invited discussion by the Board on management’s recommendation with regard to Option 2 that would close four branches. Trustee Evelyn Arana-Ortiz acknowledged that while Option 2 is not a popular option among the staff and the public she underscored her responsibility is to serve the entire community of Boston. Trustee Arana-Ortiz observed that Option 1 would be a disservice to all the citizens of Boston and would adversely impact a greater number of users than closing the 4 branches called for in Option 2 and acknowledged this is the most painful decision she has ever made.

Trustee Paul A. La Camera expressed appreciation to Representative Linda Dorcena Forry and City Councilor Ayanna Pressley, Councilor Felix G. Arroyo and Councilor John M. Tobin, Jr. for their continuing support of the Boston Public Library and noted his dismay other legislators and councilors were not present. Trustee La Camera also noted the outstanding continuing support the Honorable Mayor Thomas M. Menino has given in support of the BPL as reflected in his most recent action to level fund the library in FY10-FY11.

Trustee La Camera acknowledged his initial intention was to vote for Option 2 with a caveat that we have until September 1, 2010 to rally around the State and City delegation in concert with the public, Friends and library stakeholders. However, the lack of attendance by the State delegation and the critically needed people to rally around the budgetary needs of the BPL discourages him in that hope to seek additional revenues.

Trustee La Camera observed that the Board and President have worked hard not to pit neighborhoods against neighborhoods in these options and not to pit the Central Library against the Neighborhood Libraries. Trustee La Camera acknowledged the personal pain and anguish he is experiencing facing the torturous decision to separate individuals from their profession and the impact on their families.

Trustee La Camera noted that the Orient Heights Branch is sadly under represented today as that neighborhood in East Boston often is in the daily course of events given that it is separated by nearly 3 miles from the center of East Boston. Trustee La Camera further noted the timeline for the branch closures under Option 2 on September 1, 2010 with the exception of the Fanueil Branch remaining opening until the Brighton Branch reopens pending renovations.

Trustee La Camera underscored that he will work tirelessly for a new East Boston Branch Library, and in the meantime, proposed an “Amendment to Option 2 that the OrientHeights Branch timeline for closure on September 1, 2010 be postponed until September 1, 2011 to allow more time to figure out how to better serve the community.”
Trustee Donna M. DePrisco seconded the Amendment to Option 2.

Chairman Jeffrey B. Rudman called for a vote on the Amendment to Option 2 proposed by Trustee Paul A. La Camera. Trustee James Carroll spoke against the Amendment to Option 2 noting he has full confidence in the deliberations that have taken place and the rationale presented around the budget options, and while he understands the exceptional situation at the Orient Heights Branch, he is fully confident the burden of closing Orient Heights has been properly weighed and there are equivalent cases to make in favor of each of the four branches.

Trustee James Carroll strongly reiterated that he firmly respects the process the Board and the staff have been through to this point and encouraged the Board to proceed with the conclusions that have been so carefully and painfully arrived at.

Trustee La Camera thanked Trustee Carroll for his heartfelt remarks adding that it is not his intent to pit one neighborhood against the other, and while he is respectful of the process, the staff and work that has gone into the deliberations, in the case of the closure of the Orient Heights Branch it would disenfranchise half of East Boston that historically and shamefully has been neglected.

Trustee James Carroll noted that he is shamed as well by the neglect of East Boston and after the Board completes the agenda of this meeting he would propose a motion to the Trustees that the Board unreservedly commits that the next branch library constructed in the City of Boston would be in East Boston.

President Ryan recalled that the Board discussed at the last meeting that a new library for East Boston is the number one capital project priority for the Boston Public Library and noted that the Mayor has confirmed his staff will work on finding a site in FY11 and move ahead on the design. There would be further details in the Mayor’s budget slated to be released next week.

Trustee Donna M. DePrisco spoke in favor of the Amendment to Option 2 proposed by Trustee Paul A. La Camera in light of the significant geographic separation of Orient Heights from the East Boston Branch.

Chairman Jeffrey B. Rudman called for a vote on Trustee Paul A. La Camera’s Amendment to Option 2 as follows: “Amendment to Option 2 that the OrientHeights Branch timeline for closure on September 1, 2010 be postponed until September 1, 2011 to allow more time to figure out how to better serve the community.”

Following discussion, on a motion duly made and seconded, it was

VOTED: “that, Trustee Evelyn Arana-Ortiz, Trustee Donna M. DePrisco, and Trustee Paul A. La Camera voted in favor of the Amendment to Option 2. Trustee Zamawa Arenas, Trustee James Carroll, and Trustee Jeffrey B. Rudman voted opposed to the Amendment to Option 2”

Chairman Rudman reported that the vote on Amendment to Option 2 was tied at 3 to 3 and declared a ten minute recess to consult the parliamentary procedures in Robert’s Rules of Order. Maribeth Cusick, Esq, City of Boston Law Department, who is a lawyer charged with oversight of the library’s legal affairs, reported that Robert’s Rules of Order states an amendment fails with a tie. Following discussion, on a motion duly made, it was

VOTED: “that, Trustee Evelyn Arana-Ortiz, Trustee Zamawa Arenas, Trustee James Carroll, Trustee Donna M. DePrisco and Trustee Jeffrey B. Rudman voted in favor of Option 2:Twenty-two branches remain open with existing hours of operation; 4 buildings close. In this option, the following buildings would close: Faneuil, Lower Mills, Orient Heights , and Washington Village ”

Trustee Paul A. La Camera abstained from voting for Option 2. Chairman Jeffrey B. Rudman reported that the vote to approve management’s recommendation of Option 2 was 5 – 0 with 1 abstention and declared the motion to approve Option 2 carried.

Chief Financial Officer Sean Nelson provided an overview of the recommended FY11 Boston Public Library Operating Budget which had to be legally submitted to the City of Boston by April 10, 2010 . The CFO reported that the library was informed this week from the City of Boston that the City funding for FY11 will be level funded from Fiscal Year 2010 and the State’s House and Senate budget recommendations will be released in April and May.

With regard to State funding sources, the CFO noted the library anticipates $2.4 million revenue from the State that represents a $1.6 million loss from FY10 coupled with other sources that are down approximately $500,000 from FY10. The library anticipates a revenue gap from FY10-FY11 of about $2.1 - $2.2 million.

The CFO reviewed the BPL proposed FY11 Operating budget by expenditures noting that the book budget would be level funded and proposed the FY11 Boston Public Library Operating Budget totaling $ 38,988,930 be submitted to the City of Boston.

Trustee James Carroll expressed gratitude and acknowledgement of the importance and benefits of level funding the book budget FY11 noting that the books come second to the personnel in terms of what the Board must have as its priority. Following discussion, on a motion duly made and seconded, it was

VOTED: “to authorize the President, or her designee, to submit the proposed

FY11 Boston Public Library Operating Budget to the City of Boston ”

The Boston Public Library

Proposed FY 11 Operating Budget

April 9, 2010

 

 

 

 

 

 

 

 

 

By Expenditure

Estimated FY11 City

Estimated FY11 External

Estimated FY11 Total*

 

 

 

Personnel

$ 19,950,130

$ 1,791,703

$ 21,741,833

 

 

 

Utilities

$ 3,797,211

$ 222,595

$ 4,019,806

 

 

 

Contractual Services

$ 3,036,995

$ 4,175,735

$ 7,212,730

 

 

 

Books, CDs, DVDs

$ 2,609,788

$ 1,872,389

$ 4,482,177

 

 

 

Software Licenses

$ 295,568

$ 834,958

$ 1,130,526

 

 

 

Equipment

$ 25,000

$ 376,858

$ 401,858

 

 

 

Totals:

$ 29,714,692

$ 9,274,238

$ 38,988,930

 

 

 

 

 

 

 

 

 

"External" includes all state revenue sources, trust fund income, Federal E-Rate, and

gifts/grants/donations

 

 

 

 

 

 

 

* includes estimated cost of deferred collective bargaining costs and required personnel increases.

 

 

 

 

 

 

 

 

 

Revenue Sources

 

 

Estimated FY11**

 

 

 

City of Boston

 

 

$ 29,714,692

 

 

 

Library of Last Recourse

 

 

$ 1,840,000

 

 

 

Boston Regional Library System

 

 

$ -

 

 

 

State Aid to Libraries

 

 

$ 561,238

 

 

 

Federal E-Rate

 

 

$ 1,500,000

 

 

 

MetroBoston Library Network

 

 

$ 273,000

 

 

 

Trust Fund Income

 

 

$ 2,400,000

 

 

 

Gifts, Grants, Donations

 

 

$ 2,700,000

 

 

 

 

 

Estimated FY11 Revenue:

$ 38,988,930

 

 

 

 

 

 

 

 

 

** Estimates based on the latest information available as of 4/9/10 . The FY11 state budget process

is ongoing until the Governor signs the budget on or about June 30, 2010 .

 

 

 

 

 

 

 

 

 

In other business, Chairman Jeffrey B. Rudman invited discussion by the Board on the concerns of the future delivery of library service in East Boston. Trustee James Carroll made a motion that the “Trustees of the Public Library of the City of Boston establish as its first priority in capital expenditures the construction of a new Library facility in East Boston” which was seconded by Trustee Paul A. La Camera.

The Board noted that they would favor a brand new facility for East Boston given that neither facility in East Boston in their present locations invites restoration or renovation. Ms. Christine Schonhart, Neighborhood Services Manager, reported that a Task Force of library staff and East Boston residents met for over a year to discuss what they would like to see in their community and completed a library study which can be found on the BPL internet www.bpl.org.

Following discussion, Chairman Jeffrey B. Rudman amended the motion by Trustee James Carroll “that it is hereby resolved by the Board of Trustees that the first capital project priority of the Board of Trustee of the Boston Public Library would be the construction of a brand new East Boston Branch on the model of the Mattapan Branch and in a central East Boston location” which was seconded by Trustee Evelyn Arana-Ortiz. Following discussion, on a motion duly made and seconded, it was

VOTED: “that it is hereby resolved by the Board of Trustees that the first capital project priority of the Board of Trustees of the Boston Public Library would be the construction of a brand new East Boston Branch on the model of the Mattapan Branch and in a central East Boston location”.

Chairman Jeffrey B. Rudman, on behalf of the Trustees, thanked the staff for their invaluable work and the community’s engagement throughout the budget discussions. There being no other business, the meeting of the Corporation and Administrative Agency adjourned at 10:45 a.m.

Respectfully submitted,


Clerk of the Board

 

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