|
January 16, 2004
Order of Business for a Regular Meeting as a
Corporation on
Tuesday, November 16, 2004 at 3:00 p.m.
Charlestown Branch Library
179 Main Street
Charlestown, MA 02129
1. Approval of Minutes for the Regular Meeting on September 14, 2004
Mr. William O. Taylor
2. Welcome and Introduction of Ms. Maureen Marx, Charlestown Branch Librarian, and Staff of the Charlestown Branch Library
Mr. William O. Taylor
3. Welcome and Introduction of Ms. Patricia Simpson, President, Friends of the Charlestown Branch Library
Mr. William O. Taylor
4. Trustees’ Finance and Audit Committee Report
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following additions to the existing Trust Funds transferred from the General Investment Account:
| “VOTED: |
that the sum of $8,357.02 representing miscellaneous gifts be added to the following Trust Funds in the General Investment Account as required by their authorizing votes.” |
| Fund Name |
Amount |
| Boston Authors’ Club Trust Fund |
$250.00 |
| Thomas Nason Trust Fund |
$8,107.02 |
Total |
$8,357.02 |
Ms. Karyn M. Wilson
5. Proposed Establishment of the Rosemary Woodman Mullaney Trust Fund
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following Trust Fund resolution:
| “VOTED: |
that Bernard A. Margolis, President of the Public Library of the City of Boston, or his designee, be and hereby is, authorized to accept a gift in the amount of One Hundred Thousand Dollars and No Cents ($100,000.00) earmarked for the Rosemary Woodman Mullaney Trust Fund and to use the proceeds from the fund to support the purchase of materials for the Library’s circulating collections which reflect Rosemary Woodman Mullaney’s interests. Funds shall be used for the purchase of materials such as books on travel, including cruise travel, and books by and about women writers, especially writers published for the first time. The funds are to be used primarily for acquisition of materials in the designated areas but are not intended to limit the Library’s need to expand this scope if, in the judgment of the President of the Library, the need should arise. This restriction may be modified or eliminated despite further contributions to this fund or reliance by any outside party on the original vote.” |
Ms. Karyn M. Wilson
6. Trustees’ Capital Projects Committee Report
The Honorable Angelo M. Scaccia
7. Trustees’ Coordinating Committee Report
Mr. William O. Taylor
8. Trustees’ Fellowes Athenaeum Fund Advisory Committee Report
Mr. William O. Taylor
9. Confirmation of five Telephone Polls conducted by Clerk to the Trusteesapproving the use of various Library spaces
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following room use resolutions:
| “VOTED: |
to approve the request from the Friends of the Hyde Park Branch Library for use of the Hyde Park Branch Library on Friday, October 29, 2004 from 8:00 p.m. – 11:00 p.m. outside of regular hours of Library service to host the First Annual Bookmark Ball for which all associated support service costs will be paid to the Boston Public Library by the Friends of the Hyde Park Branch Library.” |
| “VOTED: |
to approve the request from Group Incorporated Strategic Events for use of space at the Boston Public Library on Tuesday, November 2, 2004 to host a Presidential election night event for which a financial payment will be made to the Boston Public Library and all associated facilities costs will be paid to the Boston Public Library.” |
| “VOTED: |
to approve the request from the Boston Consulting Group for use of space at the Boston Public Library on Friday evening, December 3, 2004 from 6:30 p.m. – 10:00 p.m. outside of regular hours of Library service for a private function for which a financial payment including support staff costs will be made to the Boston Public Library.” |
| “VOTED: |
to approve the request from Core Investments for use of various Library spaces at the Boston Public Library on Saturday evening, December 4, 2004 from 8:00 p.m. to 1:00 a.m. outside of Regular hours of Library service for a private function for which a financial payment including support staff costs will be made to the Boston Public Library.” |
| “VOTED: |
to approve the request from the Jewish Community Resource Center for use of various Library spaces at the Boston Public Library on Sunday, November 21, 2004 from 4:00 p.m. to 7:00 p.m., one hour during Regular hours of Library service and two hours outside of Regular hours of Library service, for a private function for which a financial payment including staff support costs will be made to the Boston Public Library.” |
Ms. Karyn M. Wilson
10. Approval of Event Usage Policy for the Boston Public Library
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following resolution pertaining to the Event Usage Policy for the Boston Public Library and Fee Structure:
| “VOTED: |
to approve the Event Usage Policy for the Boston Public Library and Fee Structure and authorize Library President Bernard A. Margolis, or his designee, to implement the policy on the recommendation of the Trustees’ Finance and Audit Committee.” |
Ms. Karyn M. Wilson
11. President’s Report
- General Review
- Approval of “Action Plan” for the Massachusetts Board of Library Commissioners
- State Aid Waiver Request
- Update on Boston Public Library Reorganization Activities
- Update on Human Resources Activities
Mr. Bernard A. Margolis
12. The Boston Public Library Foundation Report
Mrs. P.A. d’Arbeloff
13. Update on the City-Wide Friends of the Boston Public Library
Mr. David J. Vieira
14. Other Business
Mr. William O. Taylor
15. Adjournment
Mr. William O. Taylor
Order of Business for a Regular Meeting as an
Administrative Agency on
Tuesday, November 16, 2004 at 3:00 p.m.
Charlestown Branch Library
179 Main Street
Charlestown, MA 02129
Chairman William O. Taylor
1. Approval of Minutes for the Regular Meeting of September 14, 2004
Mr. William O. Taylor
2. Proposed Award of Contract
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following award of contract:
- Contract for Software Maintenance for Book Security System
| “VOTED: |
that, without public advertising, there be entered into with 3M Company, 3M Center, St. Paul, MN 55144-1000, a contract for Software Maintenance for the 3M Book Security System for the period of July 1, 2004 through June 30, 2005 as specified, and subject to the terms, agreements, and conditions set forth in said contract, at a total cost not to exceed forty seven thousand one hundred seventy seven dollars and seventy six cents ($47,177.76).” |
Ms. Karyn M. Wilson
3. Other Business
Mr. William O. Taylor
4. Adjournment
Mr. William O. Taylor
Regular Meeting of the Trustees of the Public Library of the City
of Boston has been scheduled for Tuesday, November 18, 2003 at 3:00
p.m. to be held at the Parker Hill Branch Library, 1497 Tremont
Street, Roxbury, MA 02120.
Respectfully yours,
Jamie McGlone
Clerk to the Trustees
| Minutes of Meeting |
In Board of Trustees |
| Corporation |
Tuesday, November 16, 2004 |
A meeting of the Trustees of the Public Library of the City of Boston as a Corporation was held at the Charlestown Branch of the Boston Public Library, 179 Main Street, Charlestown, MA at 3:00 p.m.
Present at the meeting were: Trustees Berthé M. Gaines, Jeffrey B. Rudman, William O. Taylor, and Karyn M. Wilson.
Also present at the meeting were: Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel; P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; David Vieira, President, City-Wide Friends of the Boston Public Library; Maureen Marx, Charlestown Branch Librarian; Patricia Simpson, President, Friends of the Charlestown Branch; Jean Capizzi, Operating Analyst, Office of Budget Management; Ruth Kowal, Chief Operating Officer & Chief of Staff; Kathleen Kirleis, Chief Financial Officer; members of the Library administration, staff, public and Jamie McGlone, Clerk to the Trustees.
Chairman William O. Taylor presided.
Chairman William O. Taylor introduced the members of the Board of Trustees and expressed his appreciation to the Staff and Friends of the Charlestown Branch Library for hosting the Trustees’ Meeting.
The first item on the order of business was the approval of Minutes for the Regular Trustees’ Meeting held on September 14, 2004. On a motion duly made and seconded, the Minutes for the Regular Trustees’ Meeting held on September 14, 2004 were approved.
Chairman William O. Taylor welcomed and introduced Ms. Maureen Marx, Charlestown Branch Librarian, who provided an overview on the history, resources and services of the Charlestown Branch Library. Located in the shadow of the Bunker Hill monument, the Charlestown Branch was first established in 1860 and opened to the public at its present location in May 1970 serving an urban community of 1.4 square miles with an economically and ethnically diverse population of 14,000 residents.
Ms. Marx noted that neighborhood outreach and community service to all ages is the primary mission of the Branch in order to meet the various needs of the patrons through library programming, collection development, and electronic resources. Included among the programs offered at the Branch are the Homework Assistance Program,toddler and baby bop story times, and ESL conversation and Adult Book Discussion groups.
Ms. Marx underscored that community collaboration with local schools and community agencies help further the mission of the Branch Library. Ms. Marx shared with the Trustees a letter of support from the Honorable Eugene L. O’Flaherty, State Representative, 2 nd Suffolk District, commending the staff and services of the Charlestown Branch as a wonderful asset to the community.
Ms. Marx welcomed and introduced Ms. Patricia Simpson, President, Friends of the Charlestown Branch Library which was founded in 1953 and is one of the oldest active Friends Group in the Boston Public Library. Ms. Simpson reiterated the Friends’ goal of developing strong collaborations with the various neighborhood schools and youth agencies, including the Warren Prescott School and the Boys and Girls Club.
Ms. Simpson highlighted the ongoing activities of the Friends’ Group including the sponsorship of Reading Is Fundamental programs, community art exhibitions, author lectureships, and book sales to benefit the Branch Library. The Friends’ Group has also undertaken preservation efforts earmarked for the Library’s art collection and collaborated with the City-Wide Friends of the Boston Public Library on acquiring a new piano.
Trustee Karyn M. Wilson, as a resident of Charlestown, expressed appreciation to Ms. Patricia Simpson for her outstanding volunteer work both at the Branch Library and throughout the Charlestown community.
Trustee Karyn M. Wilson, Chair of the Trustees’ Finance and Audit Committee, reviewed background information on the proposed addition of $8,357.02 to two established Trust Funds transferred from the General Investment Account consistent with their authorizing votes.
The Chair noted that the funds earmarked for the Boston Authors’ Club and the Thomas Nason Trust Funds reflect income received primarily from donations and the sale of books and materials. Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance and Audit Committee, it was
“VOTED: that the sum of $8,357.02 representing miscellaneous gifts be added to the following Trust Funds in the General Investment Account as required by their authorizing votes.”
| Fund Name |
Amount |
| Boston Authors’ Club Trust Fund |
$ 250.00 |
| Thomas Nason Trust Fund |
8,107.02 |
| |
Total $ 8,357.02 |
Chair Karyn M. Wilson provided background information on the proposed establishment of the Rosemary Woodman Mullaney Trust Fund with a gift of $100,000 from the family of former Boston Public Library Trustee Joseph E. Mullaney earmarked to support the purchase of materials for the Library’s circulating collections which reflect Rosemary Woodman Mullaney’s interests.
Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance and Audit Committee, it was
“VOTED: that Bernard A. Margolis, President of the Public Library of the City of Boston, or his designee, be and hereby is, authorized to accept a gift in the amount of One Hundred Thousand Dollars and No Cents ($100,000.00) earmarked for the Rosemary Woodman Mullaney Trust Fund and to use the proceeds from the fund to support the purchase of materials for the Library’s circulating collections which reflect Rosemary Woodman Mullaney’s interests. Funds shall be used for the purchase of materials such as books on travel, including cruise travel, and books by and about women writers, especially writers published for the first time. The funds are to be used primarily for acquisition of materials in the designated areas but are not intended to limit the Library’s need to expand this scope if, in the judgment of the President of the Library, the need should arise. This restriction may be modified or eliminated despite further contributions to this fund or reliance by any outside party on the original vote.”
President Bernard A. Margolis, on behalf of Trustee Angelo M. Scaccia, Chairman of the Trustees’ Capital Projects Committee, provided an update on the status and progress of the various capital projects ongoing throughout the Library system. The President noted that the Honorable Angelo M. Scaccia was successfully re-elected to the Massachusetts House of Representatives with an overwhelming plurality of 82%.
President Margolis reported that the McKim Restoration Project, Phase IIC construction is substantially complete with the renovation of several significant public spaces: the original Trustees’ Room, the Cheverus Room, the Abbey Room, the John Singer Sargent Gallery and the Changing Exhibits Room. It is anticipated that the McKim Restoration project, Phase IIC will be entirely completed by January 2005 pending the successful close out of several punch list items.
The Conservators from the Straus Center for Conservation at the Harvard University Art Museums have completed the restoration of the John Singer Sargent and Edward Austin Abbey murals. Meanwhile, a few remaining project items in the Sargent Gallery include the installation of gallery lighting and the restoration of the gallery floor.
The President reported that preliminary planning efforts have commenced for the McKim Restoration project, Phase IID with a focus on the project scope, which will include the renovation of several significant public spaces, including the Print Gallery, Music and Fine Arts Departments, and the Rare Books and Map Center on the McKim third floor. Planning efforts are also underway with the City to proceed with the architect designer selection process for Phase IID.
The McKim Phase IID project schedule and financing will be driven in part by fundraising efforts and by Phase IIC’s anticipated total completion date of January 2005. Funding for Phase IID will have a heavy reliance on potential individual donors and federal sources estimated at a total project budget of $25 million.
On the branch libraries capital projects front, the President reported that exterior renovation work to the Codman Square Branch has been completed along with major construction work on the Connolly Branch, including the installation of a new elevator, new main entrance and handicap access ramp, and interior plastering and painting. As a result, both branch libraries have been re-opened to the public for service.
On the Johnson Building capital projectsfront, the President noted that significant upgrades to the Johnson Building Fire Alarm System are underway in which the existing fire alarm system will remain fully in place until the new system is installed. Meanwhile, a designer has been selected for the development of a Rare Books Climate Control system and construction has been completed on the McKim Basement repairs and the Flood Recovery program except for a few remaining items on the punch list.
On the Branch Libraries capital projects front, the President reported that eighteen Branch Libraries are in various phases of capital work, including exterior renovations to the Lower Mills and Grove Hall Branches;renovations to the Roslindale and South Boston Branches have been substantially completed; and roof repairs are substantially complete at five Branches: Brighton, Dudley, East Boston, Egleston, and Orient Heights.
The Brighton Branch Library renovation project will commence within the next few weeks and as outlined in the Capital budget will include: emergency lighting and exit signage, flooring and carpet, window treatment, and upgrading of HVAC systems along with exterior renovations.
President Margolis reported that Phase One construction is substantially completed on a variety of capital improvements to the Faneuil and Jamaica Plain Branches, which is funded in part from a $100,000 grant received from the Massachusetts Historic Commission. Meanwhile, Phase Two construction for both branches is slated to begin in the spring of 2005 which includes general interior work and new flooring.
On the collaborative front, the President reported that the Boston Public Library and the Boston Parks Commission have been working in concert to address ADA accessibility improvements at the Parker Hill Branch by having the entrance to an unobtrusive handicap access ramp start in the park adjacent to the Library. Additionally, while the branch is closed to the public it will undergo an interior renovation project which includes: the installation of a new elevator, new main entrance, and interior plaster and painting.
On the Branch Library development front, the program statement work has been completed as part of the siting studies for the Mattapan and Uphams Corner Branch Libraries by the firm of Schwartz Silver Architects. Meanwhile, the City has approved the Public Facilities Department to proceed with the site selection work to identify potential sites for a new Mattapan Branch Library.
The President reported that Critical Repair Fund projects totaling $226,000 are complete or are in process for FY 2005 earmarked for smaller capital projects not exceeding $100,000. Meanwhile, the Budget Office had allowed the Library to carryover $113,000 from FY 2004 reflecting a total budget of $363,000 available for FY 2005. Included among the projects are: mold remediation; fence replacements; water damage repair work; electrical upgrades in the Branches; and roof and bathroom repairs.
Chairman William O. Taylor, in light of branch library closings during renovation projects, reiterated that the Trustees and Management of the Boston Public Library are very reluctant to reopen a branch facility to the public until all safety issues have been completely and thoroughly addressed.
Chairman William O. Taylor, Chairman of the Trustees’ Coordinating Committee, provided an update on the Coordinating Committee initiatives which met on November 10, 2004 and reviewed preliminary planning efforts toward the development of the Boston Heritage Center. The City of Boston has acquired a nine acre parcel and building in West Roxbury for the Boston Public Library which will be shared with the City Archives to accommodate mutual storage needs.
To further that end, Chairman Taylor proposed the establishment of the Boston Heritage Center Committee which would be composed of Library Trustees, Library Staff, Boston Redevelopment Staff, and other representatives to coordinate planning efforts toward the development of the Boston Heritage Center. Following discussion, on a motion duly made and seconded, it was
“VOTED: to establish the Trustees’ Heritage Center Committee which will be composed of Library Trustees William O. Taylor, Chairman, the Honorable Angelo M. Scaccia, Vice Chairman, and Trustee Karyn M. Wilson, Library President Bernard A. Margolis, Library Staff, Boston Redevelopment Staff, and other representatives to coordinate planning efforts toward the development of the Boston Public Library Heritage Center.”
Chairman William O. Taylor proposed the reconstitution of the former Trustees’ Collections Committee which would be reestablished to provide oversight on the policies regarding the collections and gifts received by and acquired for the Boston Public Library. Following discussion, on a motion duly made and seconded, it was
“VOTED: to establish the Trustees’ Collections Committee which would provide oversight on the policies pertaining to the collections and gifts received by and acquired for the Boston Public Library.”
Ms. Kathleen Kirleis, Chief Financial Officer, provided an update on the initiatives of the Trustees’ Fellowes Athenaeum Fund Advisory Committee, which included a progress report on the Fellowes Athenaeum Trust Fund Programmatic Plan for FY 2004 – 2005 that was approved by the Trustees in the Spring of 2004.
Trustee Karyn M. Wilson, Chair of the Trustees’ Finance and Audit Committee, provided background information on the proposed confirmation of five telephone poll votes conducted by the Clerk to the Trustees approving the use of various Library spaces. Chair Wilson reported that the proposed five room use requests were reviewed and recommended for approval to the full Board by the Trustees’ Finance and Audit Committee.
Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance and Audit committee, the five room use requests were approved based on the provision of financial payment information and consistent with the draft Boston Public Library Event Usage and Fee Schedule as follows:
“VOTED: to approve the request from the Friends of the Hyde Park Branch Library for use of the Hyde Park Branch Library on Friday, October 29, 2004 from 8:00 p.m. – 11:00 p.m. outside of regular hours of Library service to host the First Annual Bookmark Ball for which all associated support service costs will be paid to the Boston Public Library by the Friends of the Hyde Park Branch Library.”
“VOTED: to approve the request from Group Incorporated Strategic Events for use of space at the Boston Public Library on Tuesday, November 2, 2004 to host a Presidential election night event for which a financial payment will be made to the Boston Public Library and all associated facilities costs will be paid to the Boston Public Library.”
“VOTED: to approve the request from the Boston Consulting Group for use of space at the Boston Public Library on Friday evening, December 3, 2004 from 6:30 p.m. – 10:00 p.m. outside of regular hours of Library service for a private function for which a financial payment including support staff costs will be made to the Boston Public Library.”
“VOTED: to approve the request from Core Investments for use of various Library spaces at the Boston Public Library on Saturday evening, December 4, 2004 from 8:00 p.m. to 1:00 a.m. outside of Regular hours of Library service for a private function for which a financial payment including support staff costs will be made to the Boston Public Library.”
“VOTED: to approve the request from the Jewish Community Resource Center for use of various Library spaces at the Boston Public Library on Sunday, November 21, 2004 from 4:00 p.m. to 7:00 p.m., one hour during Regular hours of Library service and two hours outside of Regular hours of Library service, for a private function for which a financial payment including staff support costs will be made to the Boston Public Library.”
Chair Karyn M. Wilson reported that the Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of a transparent Event Usage Policy for the Boston Public Library and Fee Structure which was developed collaboratively over the past six months with the outstanding leadership of Ms. Ruth Kowal with input from the Trustees, Library staff, and members of the Boston Public Library Foundation, as well as other cultural institutions.
Following extensive discussion, on a motion duly made and seconded, and with the caveat that each room use request will have available financial payment information consistent with the policy and fee structure, and that the City will be fully reimbursed for expenses incurred in connection with the program, it was
“VOTED: to approve the Event Usage Policy for the Boston Public Library and Fee Structure and authorized Library President Bernard A. Margolis, or his designee, to implement the policy on the recommendation of the Trustees’ Finance and Audit Committee, and to maintain the funds generated by the program in a segregated account in which the use of those funds would be determined subject to the approval by the Board of Trustees.”
President Bernard A. Margolis, in his update to the Trustees, reported on the successful implementation of the Library’s new union contracts. Additionally, the Library’s designated caterer, Sebastians, has successfully met their target goals for this year. The President also acknowledged the success of the 21 st Annual Trustees Breakfast and Recognition Ceremony for Library Staff which was held on October 21, 2004 honoring six staff members for twenty-five years of dedicated service to the Boston Public Library.
On the development front, President Margolis reported that the Norman B. Leventhal Map Center at the Boston Public Library will be launching its first traveling exhibition of “Faces and Places” to Florida funded completely by private sources. Meanwhile, the Boston Public Library is in discussions with the Bank of Americaregarding the Library becoming the custodian of their map collection.
On the programming front, the President reported on the vast array of programming being offered throughout the Library system, noting in particular, a Lowell Lecture Series program entitled “Liberal Education and the Public Man” presented by the Honorable William M. Bulger on November 17, 2004.
On the collections front, the President reported that the Library is in discussions with Mrs. Yousuf Karsh who is considering donating a significant collection of original Karsh photographs of authors to the Boston Public Library. In his last publication, Mr. Karsh credits the BPL for the source of his being able to be a successful portrait photographer.
The President noted that the Boston Public Library will be hosting the mid-Winter Conference of the American Library Association which will be the first time in over sixty years that ALA has held a major conference in Boston. There will be many opportunities for the Trustees and the Library staff to participate in the conference programs and exhibition activities which are expected to attract over 10,000 librarians and visitors to Boston.
President Margolis reviewed background information on the draft Boston Public Library Action Plan for FY 2006 “The New Campaign for the Library: Preservation and Access” which requires approval by the Board prior to submission to the Massachusetts Board of Library Commissioners as part of the Library’s strategic planning initiatives in order to qualify for federal grants. Following discussion, on a motion duly made and seconded, it was
“VOTED: to approve the Boston Public Library Action Plan for FY 2006 “The New Campaign for the Library: Preservation and Access”and authorized Library President Bernard A. Margolis, or his designee, to submit the Boston Public Library Action Plan for FY 2006 “The New Campaign for the Library: Preservation and Access” to the Massachusetts Board of Library Commissioners.”
The President updated the Board on the status of the State Aid Waiver Request which has been submitted to the Massachusetts Board of Library Commissioners seeking a waiver of the FY 2005 Municipal Appropriation Requirement and the library materials expenditures requirement for the Boston Public Library.
Meanwhile, the President noted that the Library continues to have productive discussions with the City and State officials to explore a recalibrated multi-year budget plan to bring the Boston Public Library back into compliance for meeting State Aid to Public Libraries program requirements.
The President updated the Board on the progress of the reorganization activities underway throughout the Library system, including initiatives earmarked for the delivery of improved subject services at the Central Library.
Meanwhile, the City has approved all of the positions that have been required to complete the revised Boston Public Library Organization Chart which was shared with the Board in advance of the meeting. Additionally, the BPL Staff Evaluation Task Force is in the process of collecting information to measure the effectiveness of the overall reorganization activities. At the request of the Chairman, the names of the individuals assuming the positions will be reflected on the organization chart.
The President updated the Trustees on the Library’s Human Resources and Labor Relations activities as outlined in a monthly report prepared by David C. Young, Chief of Human Resources & Labor Relations Officer, which was distributed to the Board in advance of the meeting. At the request of Chairman Taylor, Mr. Young offered to prepare a quarterly report on the Library’s Human Resources and Labor Relations activities.
Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation, reported on the activities of the Foundation, including the recent appointment of six new Foundation Board members. Included among the new Board members is Mr. Kevin Maroni who generously donated to the Boston Public Library 890 19 th century French lithographs collected by Albert Maroni.
Meanwhile, the Boston Public Library Foundation is making progress on the reorganization of its Executive Board with a focus on four critical areas in collaboration with the Library’s Strategic Process Team.
Additionally, Mrs. d’Arbeloff reported that the Foundation has raised $177,000 earmarked for the Norman B. Leventhal Map Center at the Boston Public Library. The staff is beginning the programmatic work on the $500,000 IMLS grant slated for the Abolitionist Collection in collaboration with the Museum of Afro-American History, and the Annual Boston Public Library Foundation Gala has been scheduled for Friday evening, September 30, 2005.
Mr. David Vieira, President, City-Wide Friends of the Boston Public Library, reported on the activities of the City-Wide Friends Group during 2004, including the donation of $10,000 in grants to the Boston Public Library Branches and $19,000 in grants earmarked for the Central Library. Additionally, the Friends Group has made a commitment to fund a $35,000 grant over two years slated for the Dudley Literacy Center. There being no further business, the meeting of the Corporation adjourned at 4:30 p.m.
Respectfully submitted,
Jamie McGlone, Clerk to the Trustees
| Minutes of Meeting |
In Board of Trustees |
| Administrative Agency |
Tuesday, November 16, 2004 |
A meeting of the Trustees of the Public Library of the City of Boston as an Administrative Agency was held at the Charlestown Branch of the Boston Public Library, 179 Main Street, Charlestown, MA at 4:30 p.m.
Present at the meeting were: Trustees Berthé M. Gaines, Jeffrey B. Rudman, William O. Taylor, and Karyn M. Wilson.
Also present at the meeting were: Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel; P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; David Vieira, President, City-Wide Friends of the Boston Public Library; Maureen Marx, Charlestown Branch Librarian; Patricia Simpson, President, Friends of the Charlestown Branch; Jean Capizzi, Operating Analyst, Office of Budget Management; Ruth Kowal, Chief Operating Officer & Chief of Staff; Kathleen Kirleis, Chief Financial Officer; members of the Library administration, staff, public and Jamie McGlone, Clerk to the Trustees.
Chairman William O. Taylor presided.
The first item on the order of business was the approval of Minutes for the Regular Trustees’ Meeting held on September 14, 2004. On a motion duly made and seconded, the Minutes for the Regular Trustees’ Meeting held on September 14, 2004 were approved.
Trustee Karyn M. Wilson, Chair of the Trustees’ Finance and Audit Committee, provided background information on the proposed award of contract for software maintenance for the Library’s 3M Book Security System which was reviewed and recommended for approval by the Committee.
Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance and Audit committee, the proposed award of contract for software maintenance for the Library’s 3M Book Security System was approved as follows:
- Contract for Software Maintenance for Book Security System
“VOTED: that, without public advertising, there be entered into with 3M Company, 3M Center, St. Paul, MN 55144-1000, a contract for Software Maintenance for the 3M Book Security System for the period of July 1, 2004 through June 30, 2005 as specified, and subject to the terms, agreements, and conditions set forth in said contract, at a total cost not to exceed forty seven thousand one hundred seventy seven dollars and seventy six cents ($47,177.76).”
There being no further business, the meeting of the Administrative Agency adjourned at 4:45 p.m.
Respectfully submitted,
Jamie McGlone
Clerk to the Trustees
|
