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Boston Public Library Meetings Board of Trustees |
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January 15, 2002 A Regular Meeting of the Trustees of the Public Library of the City of Boston will be held on Tuesday, January 15, 2002 at 8:00 a.m., in the Trustee's Room, Boston Public Library, Johnson Building, 700 Boylston St., Boston, MA. Respectfully yours, Jamie McGlone
Order
of Business for a Regular Meeting as a 1. Approval of Minutes for the Regular Meeting of November 20, 2001 Hon. Angelo M. Scaccia 2. Trustees' Finance Committee Report The Trustees' Finance Committee has reviewed and recommends to the Full Board of Trustees approval of the following additions to the existing Trust Funds in the General Investment Account:
Mr. William O. Taylor 3. Review of proposed Transfer of Funds to the City of Boston The Finance Committee
has reviewed and recommends to the Full Board
Mr. William O. Taylor 4. Review of proposed Adjustments to Part-time Employee Hourly Wages The Finance Committee
has reviewed and recommends to the Full Board
Mr. William O. Taylor 5. Trustees' Capital Projects Committee Report Hon. Angelo M. Scaccia 6. Trustees' Collections Committee Report Mr. William O. Taylor 7. Trustees' Education Committee Report Update on Urban Libraries Council Conference: Partners for Success: Urban Children, Youth and Families. Boston, MA, April 19 - 21, 2002. Ms. Pamela Seigle 8. Special Task Force Report Mr. James Carroll 9. Consent to Amend a Lease for Use of Space
10. Consent to Enter into a Property Agreement and License
Mr. Bernard A. Margolis 11. President's Report
Mr. Bernard A. Margolis 12. The Boston Public Library Foundation Ms. Marie Pettibone 13. Associates of the Boston Public Library
Ms. Vivian Spiro 14. Other Business Hon. Angelo M. Scaccia 15. Recess of Corporate Meeting Hon. Angelo M. Scaccia 16. Executive Session (after adjournment of Administrative Agency Meeting) Hon.
Angelo M. Scaccia Order
of Business for a Regular Meeting as an 1. Approval of Minutes for the Regular Meeting of November 20, 2001 Hon. Angelo M. Scaccia 2. Award of Contract The Trustees' Finance Committee has reviewed and recommends to the Full Board of Trustees the following award of contract for the Maximo Configuration and Implementation for the Boston Public Library System
Mr. William O. Taylor 3. Other Business Hon. Angelo M. Scaccia 4. Adjournment Hon. Angelo M. Scaccia
Minutes
of Meeting In Board of Trustees A Regular Meeting of the Trustees of the Public Library of the City of Boston as a Corporation was held in the Trustees Room of the Johnson Building at 8:00 a.m. Present at the meeting were Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chair, and Donald Savoie, Executive Director, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; members of the Library administration, staff, public and Friends' Groups. Chairman Angelo M. Scaccia presiding. The first item on the order of business was the approval of Minutes for the Regular Meeting of November 20, 2001. On a motion duly made and seconded, the Minutes for the Regular Meeting of November 20, 2001 were approved. Mr. William O. Taylor, Chairman of the Trustees' Finance Committee, provided background information on the proposed approval of the receipt of gifts into the General Investment Account to be added to their respective Trust Funds which the Finance Committee had reviewed and recommended to the Full Board for approval. The Chairman noted that the recommended proposal includes additional donations and royalties to the William M. Bulger Fund, the Lucy Fields Fund for Conservation, the Alice and William Hennessey Fund, the Lillian Israel Fund, and the Thomas Nason Fund. Then, on a motion duly made and seconded, it was "VOTED: that the sum of $110,168.02 representing miscellaneous gifts and royalties contributed to funds established in the General Investment Account be added to the respective funds in the General Investment Account as required by their authorizing votes on the basis of $6.74 per unit which is hereby determined to be the market value per unit as of October 31, 2001."
The Finance Committee Chairman provided background information on the proposed recommended approval by the Finance Committee of a resolution to adjust part-time employee hourly wages in order to conform to the requirements of state and federal minimum wage statutes. The beginning part-time wage now stands at $6.56 per hour and the recommended proposal would raise the hourly wage to $6.75 to conform to the statutory guidelines. Following discussion among the Board, the Chairman recommended a revision to the proposed vote which would include the effective date for the adjustment to the part-time hourly rate in the next payroll week. Then, on a motion duly made and seconded, as amended by the Finance Committee Chair, it was
The Honorable Angelo M. Scaccia, Chairman of the Trustees' Capital Projects Committee, reported on the various activities of the Capital Projects Committee which met last on January 2, 2002. The Chairman provided an update on the status and schedule of the McKim Restoration Project, Phase IIB (Courtyard/Roof) which is nearly 100% complete with the exception of a few remaining outstanding punch list items, including the delivery of Courtyard planters and restoration of the McKim finials. On the McKim financial front, the President reported that a balance of $800,000 is remaining from the McKim Phase IIA and IIB contracts which the City is presently holding. Meanwhile, efforts are underway to schedule a meeting with Officials from the City's Office of Budget and Management to determine policies and procedures for earmarking the excess funds remaining from the Library contract to the next phase of the McKim project, Phase IIC, particularly in light of the myriad of public and private funding sources pertaining to the multi-phase McKim Restoration project. Chairman Scaccia next provided an update on the status and project scope for the McKim Restoration project, Phase IIC, which will include the restoration of several public spaces including the original Trustees' Room, the Cheverus Room, the Abbey Room and the Sargent Gallery, coupled with the renovation of the McKim Fifth Floor, upgrading of the restrooms, furnishing of the McKim Lobby, and the planned installation of a new elevator for greater accessibility in the Abbey Foyer. On the McKim financial front for Phase IIC, the Chairman reported that the total funding for the project is in place at the City Treasury which is estimated at a total project budget of $20.4 million, including the transfer of the $7.5 million from the State-funded match as a result of the City's advance of $1.2 million. Meanwhile, the Chairman noted that design development meetings for Phase IIC of the project are ongoing with the architects, Shepley, Bulfinch, Richardson & Abbott, and it is planned to go out to bid on January 29, 2002, with construction expected to begin mid-March 2002 and the project slated to be completed by late Spring 2004. Chairman Scaccia reported further that the recent meetings held with the Boston Landmarks Commission were very successful resulting in their approval to move forward with the planned architectural restoration and lighting of the various spaces for Phase IIC. Meanwhile, discussions are continuing with the Boston Landmarks Commission to seek their input on and support for the security gates, which will be located in the McKim Lobby, along with additional security measures that might be included in the restoration project. In other ongoing capital projects, the Chairman reported on the progress being achieved toward the McKim Flood Recovery work coupled with the significant progress being made in waterproofing several areas of the Johnson Building basement. Meanwhile, there is an enormous amount of work ongoing in the Library in preparation for the start of the construction activities for McKim Phase IIC, including the re-location of many public service departments and over twenty staff offices in the Central Library facility. On the Branch Libraries capital projects front, the Chairman provided an update on the progress of two siting studies underway for the Mattapan and Uphams Corner Branch Libraries for new branch libraries by the firm of Schwartz, Silver Architects. Internal Library meetings have been held with the staff of both branches to seek their input on the development of a Library program tailored to each branch. In addition, two community task forces have been established and community meetings have been held in each neighborhood to garner the public's input on the proposed new branches subject to funding appropriations. Mr. William O. Taylor, Chairman of the Trustees' Collections Committee, reported on the progress being made toward the acquisition of property on Hampden Street, Roxbury, MA for the purpose of building a new state-of-the-art consolidated storage facility to be called the Boston Heritage Center. The Chairman noted that discussions are ongoing with City Officials and the property owner to acquire the site in which completion of this project would provide for appropriate storage conditions for the Boston Public Library's and City Archives' archival and retrospective collections as well as providing convenient public access within the City to these vast collections. Meanwhile, on the facilities front, the Chairman noted that the Library has been experiencing significant problems with the heating system at the Charlestown Service Building resulting in a failure of the temporary furnace. A new temporary oil furnace has been brought in at the Charlestown facility at no cost to the Library along with the addition of space heaters. In the interim, Mr. Taylor said that the Library is continuing to monitor the situation throughout the building, including the danger of the water pipes freezing and breaking, while the Library pursues its options toward the development of a consolidated storage facility. Further, the Library is also continuing to relocate staff to other sites and significantly pare down and relocate collections from Charlestown to the Library's storage facility in Norwood, MA in anticipation of the eventual move and sale of the facility. Trustee Carroll inquired whether the prolonged search for a storage facility site has delayed the Library's move from the Charlestown Service building and inhibits the Library's ability to relocate the staff and collections temporarily to the Norwood site. The Chairman said that the Library has explored the purchase of high-capacity shelving units which would have been installed in the vacant spaces in Norwood and portable to the new Boston Heritage Center facility, along with plans to add a mezzanine structure over the remaining portions of the storage property, but the costs proved to be too prohibitive. In the interim, Mr. Taylor underscored that the top priority is to find a temporary storage facility to lease in order to relocate the staff and collections from the Charlestown Service building as soon as possible, which is estimated at an annual cost of $400,000 but presently unfunded. In light of the continued delays, Trustee Carroll stated that what appears to be bureaucratic inertia, coupled with budgetary restraints, makes it seem impossible month by month to address the critical situation at the Charlestown facility, including adverse working conditions for the employees and inappropriate storage conditions for the collections and materials held in the custody and care by the Trustees. Trustee DePrisco reported that the Finance Committee, at its most recent meeting on January 8, 2002, discussed various strategies to explore available sites in Boston, which a landlord might be willing to donate that would have approximately 50,000 square feet of space, to enable the Library to temporarily store the Charlestown materials while the search for a permanent site continues. In addition, Ms. DePrisco said that it was further discussed that a community service day, orchestrated by Communications Officer P.A. d'Arbeloff, could be sponsored for high school students and City Year volunteers to assist with moving the collections from the Charlestown Service Building to the temporary site with a target date by May 2002. Trustee Carroll reiterated the need for the full Board of Trustees to support Chairman Taylor as a group in emphasizing to City Officials the critical nature of the present situation in Charlestown which needs to be treated as an emergency and to convey to them that the top priority is to find temporary storage space in Boston to enable the Library to immediately vacate the Charlestown facility. In light of the urgency for moving to a temporary space, the Board also underscored the importance of having in place signed agreements toward the acquisition of a permanent site prior to vacating the Charlestown facility. Meanwhile, Trustee Carroll urged the Board to establish in principle a deadline for relocating the staff and collections from the Charlestown Service building. Following further discussion, the Board Chairman suggested that the entire Board be invited to the next meeting of the Trustees' Collections Committee scheduled for Monday, March 4, 2002 at 10:00 a.m. as an opportunity to become fully apprised on the progress being made toward the acquisition of a permanent site, the search for temporary storage, and the planning efforts for the Library's eventual relocation from the Charlestown Service building. Then, on a motion duly made and seconded, Trustee Carroll moved that the Board ask President Margolis to communicate from the Trustees directly to all of the employees at the Charlestown Service Building the following resolution:
Ms. Pamela Seigle, Chair of the Trustees' Education Committee, invited the Board to the next meeting of the Trustees' Education Committee scheduled for February 12, 2002 at 9:00 a.m. Ms. Seigle noted that Mr. William Spring, who serves on the Boston School Committee, would be attending the meeting to address strategies in bringing to fruition the Collaborative Agreement between the Boston Public Library and the Boston Public Schools. Ms. Seigle also invited the Board's participation in the upcoming Urban Libraries Council Conference entitled Partners for Success: Urban Children, Youth & Families which will be co-sponsored by the Honorable Mayor Thomas M. Menino and will feature tours of the Boston Public Library. The conference will be held in Boston on April 19-20, 2002 and is expected to attract City Mayors, Library Trustees and Directors, Foundation representatives as well as librarians and educators involved in youth programs. Ms. Seigle added that the conference will be an opportunity for the City of Boston and the Library to highlight the ongoing collaborations between the Schools, Library and other agencies around youth programming and also to learn what other cities are doing to promote and strengthen youth initiatives. Mr. James Carroll, Chair of the Trustees' Special Task Force, recalled that at the end of the last Trustees' Meeting on November 20, 2001, several legal issues were posed to the Library as a result of the events of September 11, 2001. Mr. Carroll noted that he subsequently convened a meeting with President Margolis to address these issues. The first two issues pertained to the privacy of patrons involving requests of the Library for information from law enforcement agencies. Trustee Carroll reported that both of these requests were successfully met by following a very clear, duly established procedure in which the protection of patrons was guaranteed by the requirement that such requests be supported by court-ordered subpoenas as was the case in both requests. Mr. Carroll said that the third issue involved a directive from the U.S. Superintendent of Documents to remove from the Boston Public Library's collection and destroy a U. S. Geological Survey Report on Water Supplies. As noted by Mr. Carroll, President Margolis properly raised the question again about the procedure under which this decision had been made requesting removal and destruction of this item from the BPL's Depository System. Subsequently, the President removed the survey from public circulation but it is being held pending a resolution. Mr. Carroll said that the issue of destruction of Library property held in custody by the Trustees is very important and neither the U.S. Superintendent of Documents nor the U. S. Geological Agency had established procedures under which they were operating on concerning the removal and destruction of documents. Through the Library President's intervention, the Superintendent of Documents has expressed agreement with the Library's concern and has referred President Margolis to the Librarian of the U.S. Geological Survey from whom he is now waiting to hear. Mr. Carroll added that the principle of when a Library destroys what it has in custody is a sacred one noting that President Margolis has done an excellent job raising the issue and in effect helping to assure proper procedures are in place that have to be followed concerning the removal and destruction of items especially in times of emergencies and high emotions. The Chairman requested that the next item on the agenda pertaining to a proposed consent to amend a lease for use of Library space be deferred for further review until the next Trustees' Meeting. Then, on a motion duly made and seconded, the Board voted to defer action on the proposed consent to amend a lease for use of Library space until the next scheduled Trustees' Meeting. President Margolis provided background information on a proposed consent to enter into a Property Agreement and License by and between the City of Boston, acting by and through the Trustees of the Public Library of the City of Boston, and H. Levenbaum Realty, Inc. The Boston Public Library, the Department of Neighborhood Development, and several private parties have title to various parcels located immediately behind the Fields Corner Branch Library. H. Levenbaum Realty, Inc. has requested permission to create a parking lot in this otherwise undeveloped area behind the Branch and the connected retail and office establishments. The City Law Department has drafted the Agreement and License which can be terminated should the Library require the lot for future expansion. The President noted that the proposal would help improve the space behind the Library with the creation of a paved parking lot which will be cleaned and maintained by the Realty Company. In addition, the Library will receive designated parking spaces in the lot and the back-door space for book and material delivery will be greatly improved. Following discussion among the Board, on a motion duly made and seconded, it was
The Chairman said that the Board would consider an addendum to the Order of Business for the Regular Meeting as a Corporation which included two proposed Room Use Requests for Library Space. The President provided background information on the first request by Ms. Charlotte Golar Richie, Director and Chief, Department of Neighborhood Development for use of Library space in connection with the International Downtown Association (IDA) Annual Conference hosted by the City of Boston. Following discussion among the Board, on a motion duly made and seconded, it was
The President reviewed background information on the second request by William G. Barry, Jr., Senior Associate, Shepley Bulfinch Richardson and Abbott, Inc., for use of Library Space in connection with the National Historic Resources Committee of the BSA/AIA Conference. The Board discussed the need to review and update the Trustees' Policy on Use and Rental of Public Rooms and Spaces in light of the desirability of generating income from use of Library Space by outside organizations. The President noted that the Library has been asking donations of $10,000 for corporate events held at the Library but it has not been asking for any donation other than the additional costs and expenses associated with the event for non-Corporate professional organizations. Following further discussion, on a motion duly made and seconded, the Board voted to table the second request by Shepley Bulfinch Richardson and Abbott, Inc. pending a review of the Library's Policy on Room Use. The Chairman stated that the full Board would have an opportunity to revisit the Trustees' Policy on Use and Rental of Public Rooms and Spaces at the next Trustees' Capital Projects Committee Meeting scheduled for Friday, March 1, 2002 at 8:00 a.m. President Bernard A. Margolis, in his report to the Trustees, reported that Ms. Rhoda Blacker, long-time Branch Librarian at the West End Branch Library, passed away at the end of December 2001 after having served more than fifty-two years at the Boston Public Library. The President reported that the Library has received the good news that its grant application for e-rate funding from the federal Universal Service Fund has been approved in which the BPL is expected to receive $4.2 million earmarked for technology initiatives. The President commended Systems Officer Patrick Cafferty for his hard work toward the successful grant effort. On a related technology issue, the President shared with the Board an article entitled Libraries Focus More on Upgrading Technology published in the Wall Street Journal, January 10, 2002 which talks about how public libraries are focusing more resources on technology reflecting similar ideas that the Boston Public Library would be considering with the additional financial resources. Meanwhile, the President noted that the Library's technology use has significantly increased averaging more than 6 million hits monthly to the BPL Web-site. The Library's newest technology initiative toward acquiring a new "integrated library system" is well underway, which will upgrade and incorporate many Library services, including acquisitions, serials, cataloging, circulation control and the Online Public Access Catalog. On the personnel front, the President reported that the City has informed the Library that collective bargaining sessions with the two unions would commence in March 2002. In addition, the Library experienced a setback concerning a grievance filed by the Professional Staff Association in October 2000 because the Library hired a Children's Librarian for the Mattapan Branch who did not have a Master's Degree in Library Science. Following an arbitration hearing, the arbitrator ruled in favor of the PSA. The President said that while the Library has a long history of respecting the MLS degree, the Library also has a long history and tradition of hiring people in professional jobs who do not hold an MLS degree and therefore an appeal would be filed to overturn the ruling. On the collaborative front, the Massachusetts Board of Library Commissioners will be having its Board meeting at the BPL on February 7, 2002 which will include tours of the Library and an overview of the resources and services the BPL provides as the Library of Last Recourse for the Commonwealth of Massachusetts. In addition, the BPL is hosting with the Goethe-Institut Inter Nationes Boston a "Marlene Dietrich from Berlin to Hollywood" film festival through February 4, 2002 along with "Marlene Dietrich a Legend in Photographs" featuring an exhibit of forty images by master photographers of the era. The Library will also be hosting the "Faces of Ground Zero: A Tribute to America's Heroes" photographic traveling exhibit in February 2002, focusing on the people directly involved with the World Trade Center attacks, in cooperation with Time Magazine and Morgan Stanley. On the branch libraries activities front, the President reported that the new Allston Branch Library ranks number two among all the branches in terms of public usage. The Friends of the Adams Street Branch are successfully moving forward with a community-based project to improve the Library grounds that will be funded by the Browne Fund and additional private funding sources. Similarly, the Codman Square Branch Friends are undertaking a fundraising effort to re-landscape and re-design the exterior space around the Library. Ms. Ruth Kowal, Director of Operations, as a follow-up to the discussion at the November Trustees' Meeting, provided an overview on a variety of Library safety and security enhancements that are either currently underway or under consideration as part of the Library's FY 2003 capital budget submission and operating initiatives under review for FY 2003. Ms. Kowal reviewed the progress on the currently funded safety and security improvements ongoing at the Library, including upgrades to the fire alarm system in the Johnson Building, installation of security cameras in areas scheduled for renovation in the McKim Phase IIC project, and the installation of keypad locks on critical doors in the Central Library. With regard to security initiatives submitted in the FY 2003 capital budget, Ms. Kowal noted that the proposed request included a voice paging system for the Central Library, which would provide voice paging access throughout the facility for using during emergency evacuation and for other general announcement broadcast purposes, coupled with a card scan staff identification system and door access control for improved physical security of the Central Library. Meanwhile, Ms. Kowal said that with regard to security initiatives under review for consideration in the FY 2003 operating budget, the Library is examining its Security Guard Services deployment, including the expansion of guard services and coverage at the branch libraries. The President recalled that the Board began a discussion at the last Trustees' Meeting pertaining to long-term staffing needs at the Library and shared with the Board some preliminary strategies to address long-term recruitment and retention needs for the Boston Public Library. The President reviewed the strategies and planning efforts for recruitment and retention which includes: orientation programs to build the pool of prospective employees; staff development and continuing education opportunities; career enrichment opportunities; technology skills assessment and training programs; and incentives and reward programs available to Library and City employees. On the staff development front, Trustee Seigle noted that the Portland Oregon Public Library has developed a wonderful internship program supported by private funding which provides training for both interns and Library staff. Ms. Seigle noted also that she visited the West Roxbury Branch Library recently to observe the implementation of Tutor.com and was struck by how librarian's roles have changed and the multiple tasks that they now perform, including assisting patrons with the Internet, managing the Homework Assistance Program, and providing reference services. In light of these changing roles, Ms. Seigle queried whether the BPL has any processes through the evaluation policy where staff are individually helped to create professional development plans for themselves to strengthen their skills for career advancement. The President said that while the Library does not provide individual enrichment plans for staff because of limited resources, the Library does offer workshops, training programs, and continuing education programs available to staff for career enrichment. The President provided a progress report on the Strategic Goals for the Boston Public Library noting that of the 52 strategic goals, 31 goals are complete, 9 are not due yet to be completed, and of the remaining 12 goals not yet completed, 6 have not been completed because of the lack of financial resources and the remaining 6 are expected to be completed but not by the original target dates. The President added while the expectation was not to complete the strategic plan until 2006, the Library is ahead of schedule and will begin the process soon on revising the strategic plan with new strategic goals and initiatives with input from the Trustees and a multi-disciplinary group from within the Library. In light of updating the strategic planning effort, the Chairman suggested the Board meet occasionally in a more informal setting as an opportunity to discuss the issues affecting the Library and to develop the next Strategic Plan and Goals for the Boston Public Library. To further that end, Trustee Seigle offered to host the first Trustee gathering at her home in West Roxbury. Ms. Katherine Dibble, Director of Public Services, updated the Board on the ongoing branch library activities. Ms. Dibble noted that one of the traditions established in the branches over the last several years has been hosting Holiday Open Houses and the tradition continued this year with over one half of the branches holding Open Houses for their neighborhood communities. On the branch programming front, Ms. Dibble commended Ms. Susan Birkett, Coordinator of Youth Services, and Mrs. P.A. d'Arbeloff, Communications Officer, for coordinating an outstanding array of Inauguration Programs held at all 26 branch libraries on January 5, 2002 celebrating the Honorable Mayor Thomas M. Menino's Inauguration Weekend. On the recruitment front, Ms. Dibble reported that there is one Branch Children's Librarian vacancy at the present time which the Library is actively recruiting for and the Library will soon be posting the West End Branch Librarian's vacancy. Lastly, Ms. Dibble reported that at the end of November 2001 total branch circulation was up 23% over last year. Ms. Kathleen Kirleis, Chief Financial Officer, reported on the Boston Public Library's FY 2003 Capital Budget Request which was recently submitted to the City's Office of Budget Management reflecting nine prioritized capital projects totaling $51,660,000. On the operating side, the Chief Financial Officer updated the Board on the current FY 2002 budget noting that efforts are ongoing to reduce spending to help meet the City's goals for decreasing costs, including a 1% reserve applied to employee salaries. In addition, the CFO noted that the State-funded Library of Last Recourse Program received an increase of 11% this year, with special thanks to the Board Chairman, while the Boston Regional Program was level-funded and the State Aid to Public Libraries experienced a reduction in State funding. Meanwhile, the CFO said that the Library is preparing its FY 2003 Operating Budget Request, which must be submitted to the Office of Budget Management by February 1, 2002, and while the Library has not been given any target budget figures at this point, City departments were requested to work towards having their budgets kept at a minimum based on operating needs. In a review of the Boston Public Library's FY 2003 Capital Budget Request, Trustee Carroll proposed that an additional capital project request be added to the prioritized list reflecting Emergency Relief for the Charlestown Service Building which would be treated separately from the Boston Heritage Center project. At the suggestion of Trustee DePrisco, the Chairman requested that a review of the Boston Public Library's FY 2003 Capital Budget Request be added to the agenda for the Trustees' Capital Projects Meeting on Friday, March 1, 2002 at 8:00 a.m. The Chairman recessed the Meeting of the Corporation at 10:25 a.m. to go into a Meeting of the Administrative Agency and the Board returned to the Meeting of the Corporation at 10:40 a.m. Ms. Marie Pettibone, Executive Director of the Boston Public Library Foundation, provided an update on the fundraising activities of the Foundation reporting that over $3.4 million in cash and pledges was raised in 2001 reflecting a 25% increase over last year. In addition, the Foundation received over 4,100 gifts resulting from its direct mail campaign and hosted over 1,700 people at the Annual Gala and several special events held in the Fall which raised a total $1.2 million. Meanwhile, Ms. Pettibone said that the Foundation is continuing to secure funding for the McKim Restoration Project, Phase IIC and the City's advance of $1.2 million which enabled the Library to meet the State-funded match. On the programming front, the Annual BPL Foundation Gala has been scheduled for May 10, 2002 which will be chaired by David and Stevie Spina. Ms. Vivian K. Spiro, Chair of the Associates of the Boston Public Library, reported on the activities of the Associates which included an introduction of Mr. Donald Savoie, newly appointed Executive Director for the Associates. Ms. Spiro said that Mr. Savoie combines wonderful real-world skills with a passionate commitment to the mission of libraries. Meanwhile, the Associates are working on planning efforts for the Annual Literary Lights Program, which has been scheduled for April 14, 2002, the Annual Literary Lights for Children scheduled for September 2002, and will be focusing its fundraising efforts on the recently established David McCullough Preservation Fund. There being no further business, the Meeting of the Corporation adjourned at 11:00 a.m. Respectfully submitted,
Present at the meeting were Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chair, and Donald Savoie, Executive Director, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; members of the Library administration, staff, public and Friends' Groups. Chairman Angelo M. Scaccia presiding. The first item on the order of business was the approval of Minutes for the Regular Meeting of November 20, 2001. On a motion duly made and seconded, the Minutes for the Regular Meeting of November 20, 2001 were approved. Mr. William O. Taylor, Chairman of the Trustees' Finance Committee, provided background information on the proposed award of contract for the procurement and implementation of Maximo Software for Asset Management and Maintenance for the Boston Public Library system. This system, widely used in the buildings maintenance industry, is designed to automate all aspects of building maintenance operations including equipment history, scheduling, preventive maintenance, work orders, labor and expense tracking, procurement and reporting. Following further discussion, on a motion duly made and seconded, and on the recommendation of the Trustees' Finance Committee, it was
There being no other
business, the Meeting of the Administrative Agency
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