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Boston Public Library Meetings Board of Trustees |
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1. Approval of Minutes for the Regular Meeting on November 16, 2004 Mr. William O. Taylor 2. Trustees’ Finance and Audit Committee Report The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following addition to the existing Trust Fund transferred from the General Investment Account: “VOTED: that the sum of $6,244.10 representing miscellaneous gifts be added to the following Trust Fund in the General Investment Account as required by its authorizing vote.” Fund Name Amount Thomas Nason Trust Fund $6,244.10 Ms. Karyn M. Wilson 3. Trustees’ Capital Projects Committee Report The Honorable Angelo M. Scaccia 4. Trustees’ Heritage Center Committee Report Mr. William O. Taylor 5. Trustees’ Fellowes Athenaeum Fund Advisory Committee Report Mr. William O. Taylor 6. Trustees’ Long Range Planning Committee Mr. James Carroll 7. Confirmation of one Telephone Poll conducted by Clerk to the Trustees not approving the use of various Library spaces The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees the following room use resolution: “VOTED: not to approve the request from the Harvard Business School Class of 1990 for use of space at the Boston Public Library on Saturday evening, June 4, 2005 from 7:00 p.m. – 12:00 a.m. outside of regular hours of Library service for a private function for which a proposed reduced financial payment including support staff costs will be made to the Boston Public Library.” The Trustees’ Finance and Audit Committee voted to approve the room use procedure resolution and recommend its approval to the full Board at its next meeting as follows: “VOTED: to authorize Library President Bernard A. Margolis, or his designee, to bring forward to the Trustees’ Finance and Audit Committee and the full Board in the future only room use requests which deviate from the Boston Public Library Policy on Room Rental Use and Fee Structure and requested that the President update the Board on the room use requests received by the Library in the Trustees’ Meetings.” Ms. Karyn M. Wilson 8. President’s Report • General Review Mr. Bernard A. Margolis 9. Update on the Boston Public Library Foundation Mrs. P.A. d’Arbeloff 10. Update on the Associates of the Boston Public Library Ms. Vivian K. Spiro 11. Other Business Mr. William O. Taylor 12. Adjournment Mr. William O. Taylor
Order of Business for a Regular Meeting as an 1. Approval of Minutes for the Regular Meeting of November 16, 2004 Mr. William O. Taylor
The Trustees’ Finance and Audit Committee has reviewed and recommends to the full Board of Trustees approval of the following award of contract: • Contract for the Purchase of Books and Certain Other Library Materials for Flood Replacement “VOTED: that there be entered into a non-advertised contract, as authorized under G.L. c.30B, Section 7(a), referred to as “Procurement of Library Books”, between the Trustees of the Public Library of the City of Boston (a Corporation under Chapter 114 of the Acts of 1878), and Lexis Nexis, in an amount not to exceed Thirty One Thousand Six Hundred Sixty One Dollars ($31,661.00) for books and other related Library materials, during the period February 1, 2005 through June 30, 2005.” Additional Proposed Award of Contract The Trustees’ Finance and Audit Committee members on January 5, 2005 voted to delegate to the Library management the right to approve a contract for a Digitized Asset Management System as follows: “VOTED: to authorize Bernard A. Margolis, President of the Public Library of the City of Boston, or his designee, to proceed in awarding a contract for a Digitized Asset Management System to the lowest qualified bidder subject to confirmation by the full Board at its next Regular Trustees’ Meeting.” • Contract for a Digitized Asset Management System Since the Trustees’ Finance and Audit Committee Meeting, the Library has opened bids and has received two qualified bids from OCLC, Inc. and ExLibris, Inc. We will be evaluating these and bringing forth a recommendation at the Trustees’ Meeting. Ms. Karyn M. Wilson 3. Other Business Mr. William O. Taylor 4. Adjournment Mr. William O. Taylor
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