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March
13, 2001
A
Regular Meeting of the Trustees of the Public Library of the City
of Boston will be held on Tuesday, March 13, 2001 at 3:00 p.m.,
at the Fields Corner Branch Library, 1520 Dorchester Avenue,
Dorchester MA.
Respectfully yours,
Jamie McGlone
Clerk to the Trustees
Agendas:
Order
of Business for a Regular Meeting as a
Corporation on
Tuesday, March 13, 2001 at 3:00 p.m.
Fields Corner Branch of the Boston Public Library
1520 Dorchester Avenue, Dorchester, MA 02122
1. Approval
of Minutes for the Regular Meeting of January 30, 2001
Mr.
Joseph E. Mullaney
2. Resolutions pertaining
to the Trustees’ Trust Funds
The Trustees’
Finance Committee has reviewed and recommends to the Full Board
of Trustees approval of the following resolutions pertaining to
the Trustees’ Trust Funds of the Public Library of the City
of Boston
- LEE M. FRIEDMAN
FUND
Background:
The Lee M. Friedman Fund was created in 1962 and
was funded with a gift from the estate of Lee M. Friedman, who
died on August 7, 1957. At the time it was created, the income
and/or principal was to be used "as in the judgment of
the Board is deemed advisable". Traditionally, the income
of the fund has been added to principal. The most recent use
of this fund was a $750,000 contribution to the McKim Phase
II-B renovation. The Library suggests that the Trustees authorize
that the income from this fund be used to support general purposes.
The value of this fund as of January 31, 2001 was $309,622.95
and it generated an income of $5,897 in FY2000.
"VOTED:
that Bernard A. Margolis, President of the Public Library of
the City of Boston, or his designee, be and hereby is, authorized
and directed to allow the income of the Lee M. Friedman Fund
to be used for general purposes. In no year shall more than
seven percent (7%) of the Endowment Fund be used. Any funds
not spent in a given year may be carried over for expenditure
in the future. These restrictions may be modified or eliminated
by the Trustees of the Public Library of the City of Boston
despite further contributions to this fund or reliance by any
outside party on this vote. "
- LEE M. FRIEDMAN
MEMORIAL FUND
Background:
The Lee M. Friedman Memorial Fund was created in 1958
and was funded by a $100 gift from Mr. Samuel Stern in memory
of Lee M. Friedman. At the time it was created, the income was
to be added to principal until otherwise ordered by the Board.
The Library suggests that the income from this fund be used to
support general purposes. The value of this fund as of January
31, 2001 was $3,687.28 and it generated an income of $79 in FY2000.
"VOTED:
that Bernard A. Margolis, President of the Public Library of
the City of Boston, or his designee, be and hereby is authorized
and directed to allow the income of the Lee M. Friedman Memorial
Fund to be used for general purposes. In no year shall more
than seven percent (7%) of the Endowment Fund be used. Any funds
not spent in a given year may be carried over for expenditure
in the future. These restrictions may be modified or eliminated
by the Trustees of the Public Library of the City of Boston
despite further contributions to this fund or reliance by any
outside party on this vote."
Mr.
William O. Taylor
3. Resolution on
Request for Room Use
"VOTED:
to approve the request by Mr. Kevin C. Phelan, Executive Vice
President, Meredith & Grew Incorporated, for use of Library
space on October 5, 2001 in connection with the meeting of the
Urban Land Institute (ULI)."
Mr.
Bernard A. Margolis
4. Trustees’
Collections Committee Report
Mr.
William O. Taylor
5. Trustees’
Capital Projects Committee Report
Hon.
Angelo M. Scaccia
6. Trustees’
Education Committee Report
Ms.
Pamela Seigle
7. President’s
Report
- Approval of Memorandum
of Understanding between the Belfast Education and Library Board
and the Boston Public Library
- Revised policies
as approved:
Appropriate Library Use Policy
Sedgwick Trust Fund
Boston Public Library Employees’ Sick Benefit Trust
Fund
- Book Security
System Installation Update
- Report on Branches
- Progress Report
on Strategic Goals
a. Goal C5 &endash; System-wide Preservation Plan
b. Goal C6 (b) &endash; Processing of materials
- Use of Trust
Funds to support Staffing/Service expansion
- Report on Librarians
Salaries
- Report on Children’s
Librarians Recruitment
- Trinity Place
Update
- State Aid Payment
- Energy Conservation
Update
- Estate of Natalie
S Arnell
- Library WEB Activity
Mr.
Bernard A. Margolis
8. The Boston Public
Library Foundation
The Trustees’
Finance Committee has reviewed and recommends to the Full Board
of Trustees approval of the following resolution pertaining to
the Campaign for the Boston Public Library McKim Building
Restoration Program
"VOTED:
to approve the Campaign for the Boston Public Library McKim
Building Restoration Named and Commemorative Gift Opportunities
Program" (revised)
Ms.
Daria McLean
9. Associates of
the Boston Public Library
Ms.
Vivian Spiro
10. City-Wide Friends
of the Boston Public Library
Ms.
Francine Pennino
11. Other Business
Mr.
Joseph E. Mullaney
12. Recess of Corporate
Meeting
Mr.
Joseph E. Mullaney
13. Executive Session
(after adjournment of Administrative Agency Meeting)
Mr.
Joseph E. Mullaney
Order
of Business for a Regular Meeting as an
Administrative Agency on
Tuesday, March 13, 2001 at 3:00 p.m.
Fields Corner Branch of the Boston Public Library
1520 Dorchester Avenue, Dorchester, MA 02122
1. Approval of Minutes
for the Regular Meeting of January 30, 2001
Mr.
Joseph E. Mullaney
2. Award of Contracts
The Trustees’
Finance Committee has reviewed and recommends to the Full Board
of Trustees approval of the following award of contracts:
- Contract for
Preventive Maintenance and Repair of the HVAC Systems
"VOTED:
that there be entered into with EMCOR Service/BALCO/J.C. Higgins,
306 Northern Avenue, Boston, MA 02205, the lowest responsible
and eligible bidder, a contract publicly advertised, for Preventive
Maintenance and Repair of the HVAC Systems, throughout the Public
Library System of the City of Boston, for the period commencing
July 1, 2001 and ending June 30, 2004, at a total cost not to
exceed Four Million One Hundred Sixty Two Thousand Two Hundred
Nine Dollars and Sixty Cents ($4,162,209.60). The cost for each
Fiscal Year (2002, 2003 and 2004), is not to exceed One Million
Three Hundred Eighty Seven Thousand Four Hundred Three Dollars
and Twenty Cents ($1,387,403.20)."
- Contract or Contracts
for various Goods or Services relating to the Critical Repair
Capital Budget for Fiscal Year 2001
"VOTED:
to authorize President Bernard A. Margolis, or his designee, on
behalf of the Trustees of the Public Library of the City of Boston,
to enter into a contract or contracts for various Goods or Services
relating to the Boston Public Library System Critical Repair Capital
Budget, for the period of February 1, 2001 through June 30, 2001.
In no event will this contract or contracts exceed Two Hundred
and Fifty Thousand Dollars ($250,000.00)."
- Contract for
the Inspection, Testing and Services of Fire Alarm Systems and
Sprinkler Systems
"VOTED:
that there be entered into with American Services Company, Inc.,
20 Fort Street, Quincy, MA 02196, the sole, eligible, responsive,
and responsible bidder in the public bidding, advertised under
G.L. c.30B, a contract for the Inspection, Testing, and Servicing
of Fire Alarm Systems and Sprinkler Systems, beginning July 1,
2001 through June 30, 2002, and on July 1, 2002, and on July 1,
2003 at a total cost not to exceed Sixty Eight Thousand One Hundred
and Twenty Five Dollars and No Cents ($68,125.00). The cost for
the first Fiscal Year (2002) is not to exceed Twenty Two Thousand
Seven Hundred and Eight Dollars and Thirty Three Cents ($22,708.33),
the cost for the second Fiscal Year (2003) is not to exceed Twenty
Two Thousand Seven Hundred and Eight Dollars and Thirty Three
Cents ($22,708.33), and the cost for the third Fiscal Year (2004)
is not to exceed Twenty Two Thousand Seven Hundred and Eight Dollars
and Thirty Four Cents ($22,708.34)."
- Contract for
Window Cleaning at the Central Library Buildings and at other
Library Locations
"VOTED:
that there be entered into with P. Clancy and Sons, 544 Dorchester
Avenue, South Boston, MA 02127, the lowest, eligible, responsive,
and responsible bidder in the public bidding, advertised under
G.L. c. 30B, a contract for Window Cleaning at the Central Library
Buildings and at other Library locations during the period of
July 1, 2001 through June 30, 2002, at a total cost not to exceed
Twenty Nine Thousand Eight Hundred and Sixty Dollars and No Cents
($29,860.00)."
Mr.
William O. Taylor
3. Presentation
by Mr. Paul McCallion, Fields Corner Branch Librarian
Mr.
Joseph E. Mullaney
4. Other Business
Mr.
Joseph E. Mullaney
5. Adjournment
Mr.
Joseph E. Mullaney
Minutes |
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