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Boston Public Library Meetings Board of Trustees |
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| May 20, 2003 The Annual Meeting of the Trustees of the Public Library of the City of Boston will be held on Tuesday, May 20, 2003 at 8:00 a.m., followed by the Regular Meetings of the Trustees, to be held in the Trustees' Room, Johnson Building, 3rd Floor, Boston Public Library, 700 Boylston Street, Boston, MA Respectfully yours, Jamie McGlone
• Election of a Chairman • Election of a Vice Chairman • Election of a Clerk Mr. James Carroll 2. Enabling vote for the signing of payrolls
Mr. William O. Taylor 3. Enabling vote for the signing of contracts approved by the Board
Mr. William O. Taylor 4. Enabling votes for the acceptance on behalf of the Corporation of those gifts, payments made in recognition for special services rendered and payments received for publications and prints executed under library sponsorship
Mr. William O. Taylor 5. Enabling vote for acceptance on behalf of the Corporation of gifts to be added to funds already established in the General Investment Account
Mr. William O. Taylor 6. Enabling vote for the Distribution of Income
Mr. William O. Taylor 7. Enabling vote on Trust Funds
Mr. William O. Taylor 8. Other Business Mr. William O. Taylor 9. Adjournment Mr. William
O. Taylor
Mr. William O. Taylor 2. Enabling vote for the signing of contracts approved by the Board
Mr. William O. Taylor 3. Enabling vote for appointment of the Library President or designee to hold and conduct such hearings as may be necessary for Civil Service Personnel
Mr. William O. Taylor
Mr. William O. Taylor and
Mr. William O. Taylor 5. Enabling vote on Critical Repair Fund
Mr. William O. Taylor 6. Enabling vote on the Approval of Interim Salary Payments to Library Employees
Mr. William O. Taylor 7. Other Business Mr. William O. Taylor 8. Adjournment Mr. William O. Taylor
Order of Business for a Regular Meeting as a 1. Executive Session begins at 8:00 a.m. Mr. William O. Taylor 2. Approval of Minutes for the Regular Meeting of March 25, 2003 Mr. William O. Taylor 3. Resolution on Request for Room Use
Mr. Bernard A. Margolis 4. Trustees’ Finance Committee Report
Mr. William
O. Taylor 5. Award of Contract The Trustees’ Finance Committee has reviewed the following contract for providing a delivery system for the Boston Massachusetts Regional Library System and recommends approval to the full Board
Mr. William O. Taylor 6. Trustees’ Capital Projects Committee Report The Honorable Angelo M. Scaccia 7. Trustees’ Collections Committee Report Mr. William O. Taylor 8. Trustees’ Education Committee Report
Ms. Pamela Seigle 9. President’s Report
Mr. Bernard A. Margolis 10. The Boston Public Library Foundation Mrs. P.A. d’Arbeloff 11. Associates of the Boston Public Library Ms. Vivian K. Spiro 12. Other Business Mr. William O. Taylor 13. Adjournment Mr. William O.
Taylor
Mr. William O. Taylor 2. Award of Contracts The Trustees’ Finance Committee has reviewed and recommends to the full Board of Trustees the following award of contracts for the Procurement of Library Books; Servicing and Maintenance of Elevators; Window Cleaning; Insect and Rodent Control Program; Replacement Lighting and Wiring for Kirstein Business Branch; and Digitization and Reformatting of Sound Recordings
Mr. Bernard A. Margolis 3. Other Business Mr. William O. Taylor 4. Adjournment Mr. William O. Taylor
Minutes of Meeting In Board of Trustees A Regular Meeting of the Trustees of the Public Library of the City of Boston as a Corporation was held in the Trustees Room of the Johnson Building at 8:00 a.m. Present at the meeting were: Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were: Library President Bernard A. Margolis; Jutta R. Duborg, Assistant Corporation Counsel, Law Department, City of Boston; Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Gail J. Fithian, Curator, Government Documents Department; Lisa Moellman and Jodi Rosenbaum Tillinger, Educators and Program Developers, BPL Teen Initiative Program; members of the Library administration, staff, public and Friends’ Groups. Chairman William O. Taylor presiding. The first item on the order of business was a meeting of the Board in Executive Session. On a motion duly made and seconded, the Trustees voted to go into a meeting of the Board in Executive Session at 8:00 a.m. and returned to the meeting of the Corporation at 9:30 a.m. The next item on the order of business was the approval of Minutes for the Regular Meeting of March 25, 2003. On a motion duly made and seconded, the Minutes for the Regular Meeting of March 25, 2003 were approved. Chairman William O. Taylor provided background information on a proposed resolution for use of Library space from Mr. Ed Aymar, C-SPAN, in connection with their sponsorship of a traveling exhibit entitled “American Presidents: Life Portraits”. The Chairman noted that Clerk Jamie McGlone had polled the Board on this room use request which was approved unanimously by the Trustees. Following discussion, on a motion duly made and seconded, and reaffirming the positive telephone vote, it was
Mr. William O. Taylor, Chairman of the Trustees’ Finance Committee, reported that the Finance Committee met with the Board’s three investment managers on May 7, 2003 and recommended to the full Board renewal of the three investment counseling services contracts for one year effective July 1, 2003 through June 30, 2004. Trustee Joseph E. Mullaney inquired about the portfolio performance results of the three investment managers. Chairman Taylor reported that all three managers are doing quite well, considering the current financial market conditions, noting that everybody was down but less than the benchmark averages. Following further discussion, on a motion duly made and seconded,
and on the recommendation of the Trustees’ Finance Committee,
the investment counseling services contracts with The Boston Company,
State Street Global Advisors, Inc., and Batterymarch Financial Management,
Inc. were renewed as follows:
Chairman Taylor reported that the Finance Committee also reviewed a proposed contract for the continuation of the delivery service provided through the Boston Massachusetts Regional Library System which is operated by the Boston Public Library. Following discussion, on a motion duly made and seconded, and on the recommendation of the Finance Committee, it was
The Honorable Angelo M. Scaccia, Chairman of the Trustees’ Capital Projects Committee, provided an overview of the highlights of the various capital projects ongoing throughout the Boston Public Library system. Chairman Scaccia reported that construction has commenced for the McKim Restoration project, Phase IIC, which will include the restoration of several significant public spaces, including the original Trustees’ Room, the Cheverus Room, the Abbey Room and the Sargent Gallery. Slated for completion by July 2004, the Chairman noted that McKim Phase IIC construction cost is estimated at $14.3 million with a total project budget estimated at $20.4 million, which is in place at the City Treasury, including the transfer of the $7.5 million from the State-funded match as a result of the City’s advance of $1.2 million that has been fully reimbursed to the City of Boston. The architectural services for McKim Phase IIC are being provided by Shepley, Bulfinch, Richardson & Abbott, Inc. and the contractor for the project is Lee Kennedy Company. The Conservators from the Straus Center for Conservation at Harvard University Art Museums have begun the restoration of the priceless murals by John Singer Sargent and renovation work to the Cheverus Room and the Edwin Austin Abbey Room. On the financial front, the Boston Public Library has been awarded a $470,000 Save America’s Treasures grant through the National Parks Service which will be applied to the McKim Restoration project, Phase IIC. Meanwhile, the Chairman reported that preliminary planning efforts have begun for the McKim Restoration project, Phase IID with a focus on the project scope, which will include the renovation of several significant public spaces, including the Print Gallery, Music and Fine Arts Departments, and the Rare Books and Map Center on McKim third floor. Additionally, the project schedule and financing for McKim Phase IID will be driven in part by fundraising efforts and by Phase IIC’s anticipated completion date of July 2004. Funding for Phase IID will have a heavy reliance on potential individual donors and federal sources estimated at a total project budget of $25 million. Chairman Scaccia reported that significant progress has been achieved on the development of the Library’s new restaurant and tea room called Novel and the new café called Sebastians Map Room Café, which are both located on the first floor of the McKim building. The architectural designer has been working in collaboration with Sebastians as the designated café and tea room food services vendor to design and develop the spaces in preparation for the restaurants opening to the public on May 28, 2003. In addition, the Boston Landmarks Commission has granted approval of the proposed recommendations for acoustics improvements in both McKim spaces. On the Johnson Building capital projects front, the Chairman reported that significant upgrades to the Johnson Building Fire Alarm System have been developed noting that the bids are expected to be opened on July 1, 2003 and construction is slated to begin late summer 2003. On the Branch libraries capital projects front, eighteen branch libraries are in various phases of capital work, including exterior renovations to the Codman Square, Grove Hall, and Lower Mills branches with bids due early June 2003; bids are due today for renovations to the South Boston and Roslindale branches; and the installation of iron gates for the two exterior Courtyards at the Honan-Allston Branch is nearing completion. In addition, capital improvements are slated for the Faneuil and Jamaica Plain branches funded, in part, from a grant received from the Massachusetts Historic Commission. On the collaborative front, the Boston Public Library and the Boston Parks Commission have been working together to address ADA accessibility improvements at the Parker Hill Branch by having the entrance to an unobtrusive handicap access ramp start in the park adjacent to the Library. A very successful community meeting was held in late March and the architect presented the plans to the Boston Landmarks Commission on April 22, 2003 as the Branch has been accepted as a Landmark building. In addition, the preparation of working drawings are underway for the McKim Basement Repairs and Flood Recovery projects in which the project bid schedule anticipates construction to start early July 2003. The Chairman also reported on the successful implementation of the ongoing Critical Repair Fund projects totaling $277,057 for FY 2003, which exceeds the budget of $250,000 that was approved by the City, given that a surplus was carried over from capital budgets in previous years. Included among the projects are: the installation of sound attenuators in the Johnson building; a HVAC unit replacement for the Charlestown Branch Library; and a fire alarm electrical circuitry unit at the Dartmouth Street entrance of the McKim building. Mr. William O. Taylor, Chairman of the Trustees’ Collections Committee, reported on the continuing work of the Committee members noting that a meeting was held on May 7, 2003 to review potential sites under consideration for the acquisition of property earmarked for the construction of a new state-of-the-art Boston Heritage Center. Completion of the storage center would provide appropriate storage conditions for the Boston Public Library and City Archives’ archival and retrospective collections as well as providing convenient public access within the City to these vast collections. Chairman Taylor reported that the Trustees’ Finance Committee reviewed a recommendation for increasing overdue Library fines, which was approved for consideration by the full Board, and included in the Trustees’ packets in advance of the meeting. The President noted that records collected by Clerk Jamie McGlone indicate that the last time the Library’s primary overdue fines were increased was in 1933. In addition, the proposed adoption of the fine increase would become effective July 1, 2003, following an amnesty period for the return of long-overdue books, in exchange for a food contribution to the Food Bank. The proposed fine recommendation as approved by the Finance Committee is as follows: Recommendation to the Trustees concerning Library Fines Following further discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance Committee, it was
On the budgetary front, Chairman William O. Taylor commended the Honorable Angelo M. Scaccia for his outstanding efforts regarding securing FY 2004 State funding for the Boston Public Library. President Bernard A. Margolis, in his report to the Trustees, added to Chairman Taylor’s expression of praise and appreciation for Representative Angelo M. Scaccia’s remarkable legislative work to sustain current funding levels thus far in the legislative process for the Boston Public Library’s FY 2004 State budget. On the City budget front, the President noted that discussions have begun with the City of Boston to determine whether staffing levels, service hours, and collection development activities could be restored should the Library be successful in achieving the proposed FY 2004 State budget funding. Meanwhile, the President reported that the Library recently had a successful two-part budget hearing with the Boston City Council, which included significant concerns focused on the elimination of Sunday service. On the personnel front, the President reported that the Library continues to be challenged with staffing reductions totaling nearly 100 positions in the past two years, but despite these obstacles, the staff continues to do a remarkable job providing outstanding programs and services to the public. On the development front, President Margolis announced that the Boston Public Library, in collaboration with U.S. Senator Edward M. Kennedy, has received two major federal grants: the first grant from the Institute of Museum and Library Services totals $397,000 and the second grant from the National Archives totals $250,000. Both grants are earmarked for the preservation and enhancement of the John Adams Presidential Library. President Margolis noted that the Boston Public Library Report of Gifts and Grants received during the period May 1, 2002 – April 30, 2003 was distributed to the Trustees in their packets in advance of the meeting. As presented in the report, the Library received over $300,000 in gifts and over $103,000 in grants this year. Additionally, the Boston Public Library has received word of a gift of $84,000 from the Estate of Priscilla S. MacFadden, which will be presented to the Board at its next meeting to establish a Trust Fund in her name in which the income would be used for the purchase of books on art. President Margolis announced that Katherine Dibble, Director of Public Services, will be retiring on June 30, 2003 from the Boston Public Library after thirty-seven years of service. The President noted that the BPL will be losing a very important asset, part of its corporate memory, and her significant leadership. Meanwhile, the Library continues to reorganize as a result of significant staff reductions, and particularly in light of Ms. Dibble’s pending retirement, which would include interim appointments approved by the City during the continuing hiring freeze in order to address service needs. The President noted that he shared with the Board in their packets receipt of a letter from the City of Boston’s Assistant Corporation Counsel which contained the opinion that accumulated income from certain trust funds could be legally used for personnel in carrying out the purpose of the trust funds. President Margolis invited members of the Strategic Process Team to present brief reports highlighting activities that have occurred in their respective areas during the course of the year. Ms. Kathleen Kirleis, Chief Financial Officer, provided an update on the budget planning activities ongoing in preparation for FY 2004 based on current budget information. The CFO noted that recommendations proposed for the FY 2004 Operating Budget reflect a City reduction of 15 percent from the FY 2003 budget, representing a cut of $4.2 million coupled with an additional $500,000 cut to the Library’s book budget. Trustee Joseph E. Mullaney asked how the cut in the Library’s budget as a percentage compares with other City departments. The CFO replied that the Library received a mandate to cut 15 percent from its current year budget, which is greater than some of the other larger departments that received cuts ranging from 5 to 8 percent. Trustee William M. Bulger inquired about the status of the Library’s written formal request submitted to the Massachusetts Board of Library Commissioners seeking a waiver which would enable the BPL to receive its fullest available appropriation under all State funding categories and continue to qualify to receive State aid as well as funding for the Library of Last Recourse. The President noted discussions are continuing with the Massachusetts Board of Library Commissioners concerning the BPL’s request for a waiver from the requirement that the municipal appropriation reach an average increase of 2 ½ percent coupled with expending 12 percent of its total operating budget on library materials. The Commissioners anticipate that over 100 public libraries in the Commonwealth of Massachusetts plan to seek waivers from meeting the State funding requirements for FY 2004. Ms. Katherine Dibble, Director of Public Services, provided an overview of the public services activities and programs ongoing throughout the system. Ms. Dibble noted a very successful program coordinated by Ms. Susan Birkett, Coordinator of Youth Services, in which 100 teenagers attended a rock concert featuring “Bloodhag” at the Honan-Allston Branch Library on May 8, 2003. In addition, Ms. Dibble reported that the Literacy Center at the Dudley Branch is now open to the public thanks to the successful efforts of Ms. Karin Chao, Literacy Coordinator. Chairman William O. Taylor expressed the Board’s appreciation to Ms. Katherine Dibble for thirty seven years of devoted service to the Boston Public Library and wished her the very best in her retirement. Ms. Ruth Kowal, Director of Operations, provided an overview of the operations and facilities activities ongoing throughout the system. On the facilities front, Ms. Kowal noted that Mr. Robert Flynn, Facilities Officer, is continuing to make good progress towards reshaping the facilities operations, including the successful implementation of the Maximo online work order management system. Meanwhile, the Library successfully completed thirty seven critical capital repair projects during FY 2003 ranging from replacements of old boilers to public restroom upgrades. Ms. Deirdre Brennan, Regional Services Manager, provided an update on the Regional and Statewide services which the Boston Public Library offered during FY 2003. The Regional Services Office administers a variety of state funded programs that serve libraries of all types across the Commonwealth, including the Boston Regional Library System, which is comprised of 132 member libraries including 29 Boston Public School libraries. The Regional Library System provides back up reference, interlibrary loan and delivery, continuing education programs, and coordination of the statewide summer reading program. Ms. Brennan noted that the Boston Regional Library System also administers the Metro Boston Library Network in conjunction with the BPL’s Systems Department. The new Integrated Library System, Horizon, went live on July 3, 2002 with the core components of the new system, including circulation, acquisitions, cataloging, and serials. In addition, the Boston Regional Library System led the establishment of MASSAnswers, which is a coordinated statewide virtual reference service that uses online chat and web conferencing to bring librarians and researchers together on the web. On the financial front, Ms. Brennan reported that the biggest challenge faced this year by the Regional Library System has been financial noting that the statewide reference program was reduced $3 million on July 30, 2002 resulting in a loss of nearly $1 million in funding to the Boston Public Library. Further, the regional budget was reduced by 24% and the Metro Boston Library Network was also affected by these cuts as state offsets to the network were reduced significantly. Trustee Angelo M. Scaccia asked that a brief description of the resources and services provided by the Regional Library System and the Boston Public Library’s role as the State’s Library of Last Recourse be developed for distribution to funding authorities to inform them of the services provided by the BPL in these two critical roles. Ms. Carolyn Coulter, Systems Officer, reported on the Systems activities during FY 2003 noting that she assumed the position nearly one year ago upon the resignation of Mr. Patrick Cafferty. Four management staff members, lost by the Systems Department as a result of the early retirement incentive program, have been replaced with highly skilled competent managers fully capable of supporting new technology. Additionally, Ms. Coulter noted that the BPL was able to take significant leaps forward with technology resulting from funding provided by the federal Schools and Libraries Division, including development of a wireless library area network from the Copley Square building to all branch libraries coupled with upgrading all of its connections to asynchronous transmissions in which the Library was able to double the bandwidth to all branch libraries. Mr. David Young, Human Resources Officer, reported on the activities of the department throughout FY 2003 noting that the Library raised over $22,000 in contributions for the City of Boston’s charitable campaigns and conducted two blood drives. Among the variety of human resources activities provided by the department, Mr. Young noted that the staff processed the applications of the 51 early retirees and conducted performance review training programs, interviewing technique sessions, and collaborated on providing first aid and CPR training programs and retirement counseling sessions. Trustee Joseph E. Mullaney asked Mr. Young how he would assess the overall impact of the budgetary cutbacks and staffing reductions on staff morale. Mr. Young said that while a state of general anxiety persists during these uncertain times of restructuring, everyone has been stepping up to the challenge and continues to perform services to the public. Trustee Pamela Seigle, Chair of the Trustees’ Education Committee, welcomed and introduced Ms. Lisa Moellman and Ms. Jodi Rosenbaum Tillinger, Educators and Program Developers, the BPL Teen Initiative Program, for an update on the progress achieved over the last five months toward the development of the youth initiative. The collaborative effort is aimed at revitalizing and enhancing Boston Public Library spaces, youth engagement, college and career opportunities, technology and programming, and teen employment opportunities for Boston’s youth. Ms. Moellman and Ms. Rosenbaum Tillinger, in a Power-Point presentation, outlined the background research, planning process, mission and programming goals envisioned for the development of the teen initiative at the Boston Public Library. The educators shared with the Board extensive background research findings pertaining to the use of teen after school time in which Boston’s youth spend 80% of their waking hours out of school. In addition, one-third of all juvenile offenses in Boston occur on school days between 2:00 – 8:00 p.m., and on the flip-side, youth who spend one to four hours a week in supported extracurricular activities are 49% less likely to use drugs and 37% less likely to engage in sexual activity. According to educators, further research demonstrates that Boston teens are less attracted to after-school programs that require enrollment and that teens need motivating, drop-in community spaces that plug them into their communities in authentic ways. In light of these identifiable youth needs, the educators shared with the Trustees the goals for the teen initiative and the development of a business plan in collaboration with the Boston Public Library, the Boston Public Library Foundation, and Harvard Business School Alumni to solidify the steps for implementation of the BPL Teen Initiative program. In preparation for launching the teen initiative, the educators conducted extensive information data gathering and planning activities, both internally and externally, which included a cross-section of BPL employees, Harvard Business School partners, and key players in youth development throughout the City of Boston. To that end, an integral part of the mission of the BPL is to support and promote lifelong learning, and while there are children and adult services and spaces which serve these constituents, there is a gap for the twelve to eighteen year old Library patrons. Therefore, the goal of the project will be to fill that gap and create a strong bridge for lifelong learning for Boston young adults. With regard to the program structure, in collaboration with external partners, the program developers recommended a management structure at the Copley Square Library that would have coordination across the different components, which would also lend it to eventually expanding the program to the BPL branches. The program administrators acknowledged the significant contribution of the Boston Public Library Foundation which has provided the financial support for funding the planning process for this youth initiative particularly in the midst of severe fiscally difficult times. Following a round of applause, the Trustees expressed their overwhelming support for the new youth initiative. Meanwhile, the program developers will continue to collaborate with the Library, BPL Foundation, and Harvard Business School partners to complete the business plan which will be shared with the Trustees. The business plan will outline the formal concrete steps needed to implement the initiative at the BPL, including a diverse funding strategy to ensure a sustainable program. Chairman William O. Taylor expressed appreciation to Trustee Pamela Seigle for her leadership as Chair of the Trustees’ Education Committee since 1997 and in developing outstanding collaborations across and between educational institutions for the enhancement of services for the youth of Boston. Mr. Taylor announced that Trustee James Carroll has agreed to Chair the Trustees’ Education Committee in light of Ms. Seigle’s decision to leave her position on the Board of Trustees. Following the tradition to have one of the Research Library departments review its services at the Annual Meeting, Ms. Gail Fithian, Curator, Government Documents Department, provided an overview of the resources and services of Government Documents. As one of four format departments at the BPL, Ms. Fithian reported that the Government Documents Department collects and provides access to materials published by the U.S., United Nations, and world governments, which are available in paper, micro format, CD’s and increasingly on the web. Ms. Fithian reported that the department is required by federal law to retain all federal government materials in perpetuity and is inspected by the government every five years to ensure the materials are housed properly and public access is provided. Collecting government documents since its founding in 1848, the BPL is a member of the Federal Depository Library program, houses over 3 million items, and receives over 70,000 federal, state and City of Boston government documents each year, including 44,000 books and 3,000 maps. Among its collection strengths, the department acquires popular legal materials and has extensive case law, including decisions from all federal and state courts. Ms. Jennifer Latchford, Manager of Online Entrepreneurial Initiatives, provided a progress report on the creation of the Boston Public Library Online Store, which was conceived by the BPL Foundation’s Technology Task Force in 2001 comprised of volunteer professionals from the business and technology community, and aimed at bringing added revenue to the Library. In a Power-Point presentation, Ms. Latchford noted that the soon to be launched BPL’s Online Store has been developed with the following goals: to protect and preserve the BPL’s world-class collections of antique maps and photographs, vintage posters, priceless rare books and manuscripts, and other treasures; and to provide online access to digitized images of materials from the BPL collections, making their use broadly available and protecting the originals. These images as fine art reproductions, along with other unique Boston Public Library products and items, will be available soon through the Library’s website: www.bpl.org/store. Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation provided an update on the activities of the Foundation, including the successful Spring Gala 2003 held on May 9, 2003, which grossed over $600,000 earmarked for the McKim Restoration project. Mrs. d’Arbeloff expressed appreciation to the Boston Globe Foundation for a $30,000 grant to support the Schools-Library Collaborative Creative Writing and Design program and announced that the celebration for the Read Your Way to Fenway summer reading program will be held on August 9, 2003. Ms. Vivian K. Spiro, Chairman of the Associates of the Boston Public Library, reported on the successful Fifteenth Anniversary Literary Lights Dinner, featuring keynote speaker Art Buchwald and eleven other Literary Lights on April 6, 2003, in which the proceeds benefit the David McCullough Conservation Fund. Among the upcoming events and activities sponsored by the Associates, Ms. Spiro invited the Trustees to a Friends of Art and Architecture Series lecture and walking tour of the Library this evening by renowned art historian Paul Tucker on the “Sculpture in the Boston Public Library” Chairman William O. Taylor presented Trustee Pamela Seigle with a framed photograph of the McKim Courtyard circa 1920 as a token of appreciation on the occasion of her leaving the Board of Trustees after eight years of distinguished service. There being no further business, the meeting of the Corporation adjourned at 11:25 a.m. Respectfully submitted, Jamie McGlone Administrative Agency Tuesday, May 20, 2003 A Regular Meeting of the Trustees of the Public Library of the City of Boston as an Administrative Agency was held in the Trustees Room of the Johnson Building at 11:25 a.m. Present at the meeting were: Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were: Library President Bernard A. Margolis; Jutta R. Duborg, Assistant Corporation Counsel, Law Department, City of Boston; Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Gail J. Fithian, Curator, Government Documents Department; Lisa Moellman and Jodi Rosenbaum Tillinger, Educators and Program Developers, BPL Teen Initiative Program; members of the Library administration, staff, public and Friends’ Groups. Chairman William O. Taylor presiding. The first item on the order of business was the approval of Minutes for the Regular Meeting of March 25, 2003. On a motion duly made and seconded, the Minutes for the Regular Meeting of March 25, 2003 were approved. Mr. William O. Taylor, Chairman of the Trustees’ Finance Committee, provided background information on the proposed award of four regular contracts, in addition to a contract for replacement lighting and wiring for the Kirstein Business Branch and a flood recovery contract to digitize and reformat sound recordings, all of which were recommended for approval to the full Board by the Finance Committee. Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees’ Finance Committee, the following six contracts were approved as a block:
There being no other business, the meeting of the Administrative
Agency adjourned at 11:35 a.m. Jamie McGlone Minutes of Annual Meeting In Board
of Trustees The Annual Meeting of the Trustees of the Public Library of the City of Boston as a Corporation was held in the Trustees Room of the Johnson Building at 11:35 a.m. Present at the meeting were: Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were: Library President Bernard A. Margolis; Jutta R. Duborg, Assistant Corporation Counsel, Law Department, City of Boston; Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Gail J. Fithian, Curator, Government Documents Department; Lisa Moellman and Jodi Rosenbaum Tillinger, Educators and Program Developers, BPL Teen Initiative Program; members of the Library administration, staff, public and Friends’ Groups. Chairman William O. Taylor presiding. The first item on the order of business was the Trustees’ Nominating Committee Report. Trustee James Carroll, Chairman of the Trustees’ Nominating Committee, presented the slate of officers for the Year 2003 – 2004. On behalf of the Trustees’ Nominating Committee, Mr. Carroll nominated Mr. William O. Taylor for Chairman; the Honorable Angelo M. Scaccia for Vice Chairman; and Mr. Jamie McGlone for Clerk to the Trustees. With no other nominations, on a motion duly made and seconded, and subsequent to a viva voce vote, Mr. William O. Taylor was declared elected Chairman; the Honorable Angelo M. Scaccia was declared elected Vice Chairman; and Mr. Jamie McGlone was declared elected Clerk to the Trustees. The Chairman recommended that items two through seven on the order of business be voted on as a block pertaining to the following enabling votes: enabling vote for the signing of payrolls; enabling vote for the signing of contracts approved by the Board; enabling vote for the acceptance of gifts; enabling vote for the distribution of income; and enabling vote for the expenditure of Trust Funds. Following discussion among the Board, on a motion duly made and seconded, the following enabling votes were approved as follows:
There being no other business, the Annual Meeting of the Corporation adjourned at 11:45 a.m. Jamie McGlone Minutes of Annual Meeting In Board
of Trustees The Annual Meeting of the Trustees of the Public Library of the City of Boston as an Administrative Agency was held in the Trustees Room of the Johnson Building at 11:45 a.m. Present at the meeting were: Trustees William M. Bulger, James Carroll, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle, and William O. Taylor. Also present were: Library President Bernard A. Margolis; Jutta R. Duborg, Assistant Corporation Counsel, Law Department, City of Boston; Mrs. P.A. d’Arbeloff, Executive Director, the Boston Public Library Foundation; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Gail J. Fithian, Curator, Government Documents Department; Lisa Moellman and Jodi Rosenbaum Tillinger, Educators and Program Developers, BPL Teen Initiative Program; members of the Library administration, staff, public and Friends’ Groups. Chairman William O. Taylor presiding. The Chairman proposed that items one through six on the order of business be voted on as a block relating to the following enabling votes: enabling vote for the signing of bills, special drafts, and payrolls; enabling vote for the signing of contracts approved by the Board; enabling vote for the appointment of the Library President to conduct Civil Service Personnel hearings; enabling vote authorizing routine operating procedures; enabling vote on the Critical Repair Fund; and an enabling vote on interim salary payments. Following discussion among the Board, on a motion duly made and seconded, the enabling votes were voted on as a block as follows:
There being no other business, the Annual Meeting of the Administrative
Agency adjourned at 11:55 a.m. Jamie McGlone |
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