General and | ||
| ||
| ||
| ||
| ||
| ||
| ||
| ||
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
| ||
| ||
| ||
| ||
| ||
| ||
|
|
|
|
         |
||
 |
||
|
Boston Public Library Meetings Board of Trustees |
|||
|
May 21, 2002 The Annual Meeting of the Trustees of the Public Library of the City of Boston will be held on Tuesday, May 21, 2002 at 8:00 a.m., followed by the Regular Meetings of the Trustees to be held in the Trustees' Room, Johnson Building, 3rd floor, Boston Public Library, 700 Boylston Street, Boston, MA A Public Hearing will be held on the Boston Public Library Internet Policy Use which was approved by the Trustees of the Boston Public Library of the City of Boston on March 18, 1997. Respectfully yours, Jamie McGlone
1. Election of a Chairman Honorable Angelo M. Scaccia 2. Election of a Vice Chairman Honorable Angelo M. Scaccia 3. Election of a Clerk Honorable Angelo M. Scaccia 4. Enabling vote for the signing of payrolls
Honorable Angelo M. Scaccia 5. Enabling vote for the signing of contracts approved by the Board
Honorable Angelo M. Scaccia 6. Enabling votes for the acceptance on behalf of the Corporation of those gifts, payments made in recognition for special services rendered and payments received for publications and prints executed under library sponsorship
Honorable Angelo M. Scaccia 7. Enabling vote for acceptance on behalf of the Corporation of gifts to be added to funds already established in the General Investment Account
Honorable Angelo M. Scaccia 8. Enabling vote for the Distribution of Income
Honorable Angelo M. Scaccia 9. Enabling vote on Trust Funds
Honorable Angelo M. Scaccia
Honorable Angelo M. Scaccia 2. Enabling vote for the signing of contracts approved by the Board
Honorable Angelo M. Scaccia 3. Enabling vote for appointment of the Library President or designee to hold and conduct such hearings as may be necessary for Civil Service Personnel
Honorable Angelo M. Scaccia 4. Votes authorizing routine operating procedures
Honorable Angelo M. Scaccia and
Honorable Angelo M. Scaccia 5. Enabling vote on Critical Repair Fund
Honorable Angelo M. Scaccia Order of Business for
a Regular Meeting as a 1. Executive Session Honorable Angelo M. Scaccia 2. Approval of Minutes for the Regular Meeting of March 26, 2002 Honorable Angelo M. Scaccia 3. Trustees' Finance Committee Report The Trustees' Finance Committee has reviewed and recommends to the Full Board of Trustees the following resolution pertaining to the establishment of the Dorothy F. Alker Trust Fund; renewal of the three Investment Management Services contracts; and a revision to the Statement of Investment Policy & Objectives:
Mr. William O. Taylor 4. Trustees' Capital Projects Committee Report Honorable Angelo M. Scaccia 5. Trustees' Collections Committee Report
Mr. William O. Taylor 6. Trustees' Education Committee Report Ms. Pamela Seigle 7. Trustees' Liaison to the Museum of Fine Arts Ms. Donna M. DePrisco 8. Review of Boston Public Library's Trustees' Policy on Use and Rental of Public Rooms and Spaces Honorable Angelo M. Scaccia 9. President's Report
Mr. Bernard A. Margolis 10. The Boston Public Library Foundation Ms. Marie Pettibone 11. Associates of the Boston Public Library Ms. Vivian Spiro 12. Public Hearing on the Boston Public Library Internet Policy Use Mr. Bernard A. Margolis 13. Other Business Honorable Angelo M. Scaccia 14. Adjournment Honorable Angelo M. Scaccia
Honorable Angelo M. Scaccia 2. Award of Contracts The Trustees' Finance Committee has reviewed and recommends to the Full Board of Trustees the following award of contract for Waterproofing and approval of Interim Salary Payments to Library Employees:
Mr. William O. Taylor 3. Other Business Honorable Angelo M. Scaccia 4. Adjournment Honorable Angelo M. Scaccia
Minutes
of Meeting In Board of Trustees
Present at the meeting were: Trustees William M. Bulger, James Carroll, V. Paul Deare, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; Marilyn McLean, Curator, Science Reference Department; members of the Library administration, staff, public, and Friends' Groups. Chairman Angelo M. Scaccia presiding. The first item on the order of business was a meeting of the Board in Executive Session. On a motion duly made and seconded, the Trustees voted to go into a meeting of the Board in Executive Session at 8:05 a.m. and returned to the meeting of the Corporation at 8:45 a.m. The next item on the order of business was the approval of Minutes for the Regular Meeting of March 26, 2002. On a motion duly made and seconded, the Minutes for the Regular Meeting of March 26, 2002 were approved. Mr. William O. Taylor, Chairman of the Trustees' Finance Committee, provided background information on the proposed establishment of the Dorothy F. Alker Trust Fund which the Trustees' Finance Committee had reviewed and recommended to the full Board for approval. On a motion duly made and seconded, it was
Mr. Taylor reviewed background information on the recommended continuation for another year of the agreements with the Trustees' three professional investment managers following a performance review by the Finance Committee and the authorization of the Library President to make payments in accordance with the provisions of the agreements. Then, on a motion duly made and seconded, and on the recommendation of the Trustees' Finance Committee, it was
And
And
And
Mr. Taylor reported that the Finance Committee had also determined that it is appropriate to change the Statement of Investment Policy and Objectives in order to permit annual portfolio turnover in excess of 100 percent for fixed income securities held by the Board's investment managers. This change is consistent with the practice used in the management of the indices by which performance of the fixed income portfolio is measured. On a motion duly made and seconded, and on the recommendation of the Trustees' Finance Committee, it was
The Honorable Angelo M. Scaccia, Chairman of the Trustees' Capital Projects Committee, reviewed the highlights of the various capital projects ongoing throughout the Boston Public Library. The Chairman first provided an update on the status of the McKim Restoration project, Phase IIB (Courtyard/Roof) which is nearly 100% complete with the exception of a few remaining outstanding punch list items, including delivery of the Courtyard planters and restoration of the McKim finials. Chairman Scaccia next provided an update on the project scope, status and financing for the McKim Restoration project, Phase IIC, which would include the restoration of several public spaces, including the original Trustees' Room, the Cheverus Room, the Abbey Room and the Sargent Gallery, coupled with the renovation of the McKim Fifth Floor, upgrading of the restrooms, furnishing of the McKim Lobby, and the planned installation of a new elevator for greater accessibility in the Abbey Foyer. The construction bids for the McKim Phase IIC project were reviewed on February 28, 2002 in which Lee Kennedy Company was the successful bidder at $14.297 million. The construction phase is expected to commence in May 2002 while the project is slated to be completed by spring 2004. On the financial front, the Chairman reported that financing for the McKim Phase IIC project is in place totaling $20.4 million, including the transfer of $7.5 million from the State-funded match as a result of the City's advance of $1.2 million. The project budget includes funding for architectural fees provided by Shepley, Bulfinch, Richardson & Abbott, Inc., as well as for signage, artwork restoration, and furnishings. On the branch libraries capital projects front, the Chairman reported that significant progress has been achieved on two siting studies underway for the Mattapan and Uphams Corner Branches by the architectural firm of Swartz, Silver. Meanwhile, a contract has been signed with the architectural firm of Buck, Smith and McAvoy for capital repairs to the Connolly Branch with a project scope that includes roof repairs, related interior restoration, as well as compliance with ADA access issues. The Chairman reported that the Boston Public Library has received two $100,000 grants from the Massachusetts Historic Commission earmarked for capital improvements to the Faneuil and Jamaica Plain Branches. In addition, the firm of Baker and Wohl has completed the design development drawings for capital improvements to the roof, lighting and interior finishes at the South Boston and Roslindale Branch Libraries. Mr. William O. Taylor, Chairman of the Trustees' Collections Committee, reported on the activities of the last Committee meeting held on May 13, 2002 noting the efforts being made toward the acquisition of property for the construction of the Boston Heritage Center. Completion of the project would provide for the appropriate storage conditions for the Boston Public Library and City Archives' archival and retrospective collections as well as providing convenient public access within the City to these vast collections. The Chairman reported that the Boston Athenaeum has offered the Boston Public Library a gift of shelving units which would be installed in the Library's remote storage facility in Norwood, MA. These stacks would increase the shelving capacity by thirty percent and accommodate the short-term relocation of nearly one half of the Charlestown Service Building holdings and its contents, including the relocation of the historic Jordan Collection of Children's Literature presently housed in Charlestown. On a parallel course, and in anticipation of the move from the Charlestown Service Building, the Chairman reported that the Boston Public Library has undertaken a lot of significant work at the storage facility by paring down the collections and relocating the staff of the Mobile Library Services Unit and related collections to the Central Library. The Trustees' Collections Committee also has begun a major undertaking of planning an auction of excess Library furnishings and duplicate artworks, coordinated by Trustee Donna M. DePrisco, to raise funds to help defray the moving expenses for relocating the collections from Charlestown to Norwood. To further that end, the Chairman provided background information on a proposed vote to permit the sale of excess Library items at an auction slated for fall 2002. Trustee Mullaney inquired about what kind of system has been put in place to determine what items are either duplicate or excess materials. The President said that the Library Curators, in collaboration with outside help, are aware of what items in the various collections are duplicates or excess while a number of items in the Print Collection were donated with the direction that they be sold to support the Library collections. Following further discussion among the Board, on a motion duly made and seconded, it was
President Margolis reported on the latest Trustees' Education Committee (Trustee Pamela Seigle, Chair) activities including an overview of the enormously successful Urban Libraries Council Conference entitled Partners for Success: Urban Children, Youth and Families which was held in Boston April 19-21, 2002. The well attended conference was co-sponsored by the Honorable Thomas M. Menino and the Boston Public Library in partnership with the National League of Cities Institute for Youth, Education and Families. Hosted by the Boston Public Library, the President noted that the ULC conference focused on urban children, youth and families in which key political decision makers from several major U.S. cities, particularly mayors, were invited to gather together with library trustees, professionals and city administrators whose decision making policies might impact on public libraries and youth initiatives. The Education Committee last met on May 14, 2002 and presently is working on developing planning efforts for the fall 2002 to further strengthen the collaboration between the Boston Public Library and the Boston Public Schools for the education and enhancement of services for the children of Boston. The President underscored the excellent cooperation the Library has received from the Boston Public Schools on the annual Summer Reading programs as well as the Homework Assistance initiatives offered throughout the branch library system. Trustee Donna M. DePrisco, Trustees' Liaison to the Museum of Fine Arts, provided an overview of the MFA's recent launch of a $425 million campaign which would support Phase I of the Museum's comprehensive Master Site Plan to develop a multi-phased five-year project that will transform and expand the MFA. At the completion of Phase I, the Museum's building area would grow from 531,000 square feet to 677,000 square feet representing an increase of 27%. The Master Plan was designed by the architectural firm Foster and Partners (London), and as depicted in a videotape shown to the Board, calls for reinstating the building's strong central axis at the heart of the Museum; creating an exquisite "jewel box" made of glass and steel that would link and enclose the Garden Courtyard to a new East Wing; expand the educational facilities with a new 150 seat state-of-the-art film theatre; and construct a new glass-sided restaurant overlooking the Fenway's Emerald Necklace and the Boston skyline. As a member of the MFA's Enterprise Committee, Trustee DePrisco noted also that she has been authorized to extend an invitation to the Trustees from the Ambassador of Ireland, Richard Egan, to tour his residence in Dublin as part of her work as a conduit in arranging for paintings from the Museum's collections to be hung in the various Ambassadors' residences. President Margolis reported that there has been considerable discussion and interest about how the Library might use space to facilitate group social functions which might create an opportunity for additional charitable giving to the Boston Public Library. The President referred to several documents which show different approaches to room use that had been distributed to the Trustees in advance of the meeting, including several policy drafts, a room use study conducted pro bono by the Boston Consulting Group, and information from libraries and other organizations which regularly make their facilities available for a donation or fee as a means of generating additional financial support. The President recalled that over the past two years, the Trustees have granted approval, on a significantly limited basis for various outside groups to use Library facilities in Copley Square for social and corporate events. In light of this experience, the President said the Library is now at a point to undertake a concerted and aggressive approach to room use of all available Library spaces which would be managed internally. The proceeds would be dedicated to the preservation and storage of the Library collections and to engage specialized staff to both market the spaces and manage the planning and execution of these outside events. Additionally, the President noted that if use for outside events by private groups and individuals are restricted exclusively to hours the Library is not open to the public, the program could be managed with a minimal impact on Library operations and no negative impact on public services. While the Library would want flexibility in negotiating the donation to be received, the President said that it is believed that a standard "donation" of $20,000 for any use would both be tolerable to prospective users and adequate enough to justify the investment in additional staff which would be required to manage the program. The process of groups requesting permission for use of space without making a contribution would continue as it has been with those requests going to the Trustees for consideration and action. Trustee Deare said that he supports the idea of the program proceeds earmarked for the preservation of the collections as opposed to an annual auction of the excess resources of the Library. Trustee Mullaney noted concern with granting use of the Library spaces to controversial groups which the President said would have to be managed administratively by the Library in a manner acceptable to the Board. Trustee Taylor suggested undertaking a pilot aggressive room use program for six months in which the income would be designated for the preservation and housing of the Library collections. The President reported that while the Library does not currently have significant useable rental space with the beginning of major renovation of the John Singer Sargent Gallery, the Abbey Room, and the creation of the new exhibition gallery on the McKim first floor, it would be timely to consider crafting a detailed plan for aggressive use of all available spaces and to begin booking those spaces for potential future use. Following further discussion, the Board agreed to continue with the current practices and to meet at a later date to consider a detailed policy on use of Library spaces. President Bernard A. Margolis, in his report to the Trustees, shared with the Board a letter of appreciation from the Massachusetts Center for the Book and a copy of Reflections in Bullough's Pond: Economy and Ecosystem in New England by Diana Muir, recipient of the first annual Massachusetts Book Award in Nonfiction, which was presented to the author at the inaugural event on November 2, 2001 at the Boston Public Library. In continuation with the Library's effort to revitalize its image, the President also shared with the Board samples of the new BPL mouse pads which include the Library's logo and a listing of the 27 branch libraries that were developed through the efforts of Communications Officer P.A. d'Arbeloff. The President reviewed the status of the FY 2003 Library budget expressing appreciation to Chairman Angelo M. Scaccia for his spectacular efforts to preserve state funding for public libraries in the Commonwealth. Meanwhile, the Library's budget hearing with the Boston City Council has been scheduled for June 4, 2002 in which the Library is facing proposed funding cuts of $700,000. On the federal funding front, the President reported that the Boston Public Library has benefited in the past from the Library Services Technology Act. This Act has expired and is being replaced by the Museum and Library Services Act which is expected to provide over $350 million in funds to museums and libraries in FY 2004. Therefore, the Library has begun to work collaboratively with Senator Kennedy's office and the Massachusetts Board of Library Commissioners to ensure that the BPL gets its fair share of the federal funds which could generate over $1 million in funding for FY 2004. On the personnel front, the President reported that Governor Jane Swift has signed a retirement incentive law that would permit the City of Boston to offer an early retirement incentive to employees. The Library anticipates that a lot of its employees will take advantage of this incentive and therefore planning efforts are underway to fill expected vacancies in order to minimize service impacts. The President recalled that at the last Trustees' Meeting he reported on the arbitrator's ruling in the case of the Mattapan Branch Children's Librarian which had been appealed by the City. Subsequently, the Superior Court has overturned much of the arbitrator's ruling, including the rule that an MLS or PHD is not a requirement for Library positions. It is anticipated that the Professional Staff Association will be appealing the Superior Court ruling resulting in a continuation of the case in the Courts. The President reported that the 19th Annual Trustees' Reception and Recognition Ceremony for Library Staff has been scheduled for Thursday, October 17, 2002 at 8:00 a.m. In an effort to improve staff attendance, a breakfast ceremony rather than dinner event will be held in the Orientation Room of the McKim building. The President announced that Mr. Gunars Rutkovskis, Assistant Director for Resources and Research Library Services, will be retiring on July 5, 2002. Mr. Rutkovskis has given remarkable service to the Boston Public Library for over thirty-five years and has served as an especially valuable member of the Trustees' Collections Committee. In addition, Mr. Patrick Cafferty, Systems Officer, will be leaving the Library in June 2002 to relocate to Ireland. Mr. Cafferty has played a key role in the promotion of technological advancement at the BPL and has provided exemplary leadership and direction to the Systems Division. In the technology area, the President reported that the Library is slated to go live on July 2, 2002 with the Integrated Library System, which will upgrade and incorporate many Library services, including acquisitions, serials, cataloging, circulation control and the Online Public Access Catalog. On the programming front, the President noted that the BPL is a sponsor of Charter Day in celebration of Boston's founding in 1630, which will be marked at the Library with a variety of programming events in collaboration with the Massachusetts Historical Society and the Boston Foundation in the fall 2002. In addition, a two-day conference has been planned for the fall at the Boston Public Library marking the 75th Anniversary of the Arrest and Execution of Sacco and Vanzetti. The President reported on the progress and development of a Map Center at the BPL which is being established through the generosity of a gift of $350,000 from Mr. Norman Levanthal. A search for a Curator is underway to give leadership to the newly established Map Center. In addition, the first annual Druker Lecture: Celebrating Urban Design and Architecture has been scheduled for October 12, 2002 featuring a program with distinguished architect Robert A. M. Stern. On the capital projects front, the President reported that Ms. Kathleen Kirleis, Chief Financial Officer, and Mr. Edward Maheigan, Budget and Procurement Manager, are making good progress on the establishment of a Tea Room and Café, including the present review of four design proposals. The President noted that the annual Boston Public Library "Report of Gifts and Grants" for FY 2002 was distributed to the Board in advance of the meeting and would be filed with the minutes of the meeting. In addition, the President called attention to a variety of items of special significance which were on display in the Trustees' Room that were acquired for the collections during 2002 by the various Curators and Keepers. The President was honored to welcome and introduce Ms. Marilyn McLean, Curator, Science Reference Department to share an overview of the Department's resources and services following the tradition held at the Annual Trustees' Meeting. Serving at the Boston Public Library for over thirty-two years, Ms. McLean noted that the Trustees had published her best-selling book entitled "Medical Books for the Lay Person" and proudly stated that the Science Department is an excellent one because of its staff and collections. Of particular note, the BPL has been a Patent and Trademark Depository Library since the 1800s, and as a result of this liaison, the Science Reference staff is frequently asked to participate in conferences, workshops, outreach programs and public speaking engagements. Ms. McLean noted further that the staff of the Science Reference Department, in conjunction with Emerson College, recently presented the first of a continuing series of lectures on inventions, science, and technological advances. Ms. McLean also referred to a recent significant acquisition for the Science Department entitled "Birds of North America: Life Histories for the 21st Century" in which Volume 15 of an 18 Volume set was on display in the Trustees' Room. The President provided a progress report on the Strategic Goals for the Boston Public Library noting that of the total 52 strategic goals, 32 goals have been completed, 11 goals have not yet been completed but are very close to completion, and 9 goals are not yet due to be completed by their original target dates because of the lack of financial resources. In response to an inquiry from Trustee Mullaney regarding the status of Children's Librarian vacancies, Ms. Katherine Dibble reported that all Children's Librarian positions are filled with the exception of one P2 temporary vacancy in the branches due to a maternity leave. Ms. Dibble, Director of Public Services, updated the Board on the ongoing branch library activities, including a collaborative effort recently held with the Museum of Fine Arts and the Boston Public Library Foundation, in which the Children's Librarians from the BPL were invited to the MFA for a workshop on developing children's interest in art. In addition, in collaboration with the Dorchester Center for Adult Education, Ms. Dibble reported on a very successful month long lecture series featuring published authors from Dorchester which was offered this spring throughout the branch libraries in Dorchester. Ms. Ruth Kowal, Director of Operations, reported on the activities of the Human Resources and Facilities operations of the Library. On the personnel front, Ms. Kowal reported that staff will be attending the Annual Conference of the American Library Association meeting in Atlanta in June to gear up for the recruitment of staff in anticipation of the response to the early retirement incentive program. In addition, the Library's new Employee Orientation Sessions have commenced and have been rated very highly by staff who have participated in the program. On the Facilities front, Ms. Kowal reported that major moving efforts are underway in the McKim building in preparation for the construction start-up for Phase IIC of the McKim Restoration project coupled with the relocation of the holdings and collections at the Charlestown Service building in anticipation of the Library vacating the building. The Library has also begun preparations for the implementation of the Maximo Configuration System which is a new online facilities management system to assist with streamlining the processing of contracts and work orders. Mr. Dana Rizzotti has been appointed to serve as the project manager for its implementation. Ms. Marie Pettibone, Executive Director of the Boston Public Library Foundation, reported on the activities of the Foundation including the highly successful Spring Gala 2002 which was held at the BPL on May 10, 2002 and raised over $1.1 million. Ms. Pettibone also reported on the educational initiatives the Foundation has been supporting with a particular focus on teen engagement, including writing workshops, Reading Is Fundamental programs, Read Your Way to Fenway, and the Young Professionals Career Day in collaboration with the Homework Assistance Program mentors. Ms. Pettibone noted that funders are looking for innovation, collaboration and results. Therefore, the Foundation views its role as a catalyst enabling the library to enhance its program offerings with programs that highlight these qualities, noting for example, the Collaborative Schools Program that included a partnership with the MFA School of Art which conducted a creative art workshop in every branch library. In addition, Houghton Mifflin once again plans on publishing a book of the 125 winning entries and AK Media has agreed to provide 200 billboards throughout the year for ten middle schools winners based on the theme "Boston Free to Be". The program culminates with a special awards ceremony at the JFK Library on June 2, 2002. Ms. Vivian K. Spiro, Chairman of the Associates of the Boston Public Library, presented an overview of the Associates' activities noting the Friends' Group offers four signature programs each year, including the major Annual Literary Lights 2002 dinner which was held on April 14, 2002 exceeding anticipated attendance and income and netting over $86,000. Ms. Spiro invited the Trustees to the 2002 Literary Lights for Children program on October 6, 2002 which honors outstanding New England children's writers and will include a Life-Time Achievement Award to be presented to author David Macaula famous for The Way Things Work. In addition, the Associates Annual Meeting has been scheduled for November 5, 2002 which will include the highly regarded 100th Year Retroactive Book Award program featuring, among other notables, Christopher Lydon. The President reported that under the Federal Children's Internet Protection Act (CIPA), the Boston Public Library is required by the end of May 2002 to hold a public hearing on the Library's Internet Policy and the promulgation of a policy in order for the Library to be eligible to receive Federal Funding under the Universal Service Funds (E-Rate Program). To further that end, the President shared with the Board a copy of the Boston Public Library's Internet Use Policy that was adopted by the Trustees on May 7, 1997. Following further discussion, on a motion duly made and seconded, the Trustees of the Public Library of the City of Boston voted to hold a public hearing on the Boston Public Library's Internet Use Policy as required under the Federal Children's Internet Protection Act. In other business, Trustee Mullaney requested that two resolutions be adopted acknowledging the significant contributions made by Mr. Gunars Rutkovskis and Mr. Patrick Cafferty expressing the Board's appreciation for their outstanding service to the Boston Public Library. Following are the resolutions that were adopted and presented to Mr. Gunars Rutkovskis and Mr. Patrick Cafferty: GUNARS RUTKOVSKIS
And And And And Be it A true copy ATTEST: William O. Taylor
WHEREAS, Patrick Cafferty, as Systems Officer for the Boston Public Library, has provided exemplary leadership, vision and direction for the Library's technological operations And And Be it
ATTEST: William O. Taylor
Respectfully submitted, Jamie McGlone Minutes
of Meeting In Board of Trustees A Regular Meeting of the Trustees of the Public Library of the City of Boston as an Administrative Agency was held in the Trustees Room of the Johnson Building at 10:30 a.m. Present at the meeting were: Trustees William M. Bulger, James Carroll, V. Paul Deare, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; Marilyn McLean, Curator, Science Reference Department; members of the Library administration, staff, public, and Friends' Groups. Chairman Angelo M. Scaccia presiding. The first item on the order of business was the approval of Minutes for the Regular Meeting of March 26, 2002. On a motion duly made and seconded, the Minutes for the Regular Meeting of March 26, 2002 were approved. Mr. William O. Taylor, Chairman of the Trustees' Finance Committee, provided background information on the proposed award of two contracts recommended for approval by the Finance Committee. The first contract includes continued waterproofing which is part of the flood recovery work and the second is for additional electrical work also related to the flood recovery effort. Following further discussion, on a motion duly made and seconded, and on the recommendation of the Trustees' Finance Committee, it was
President Bernard A. Margolis provided background information on the proposed resolution to permit payment of employees who are funded from external sources prior to the finalization of the budgets for those external sources. In consultation with the City, this resolution would permit the Library to pay employees whose positions are funded through the Commonwealth of Massachusetts. Following discussion, on a motion duly made and seconded, and on the recommendation of the Trustees' Finance Committee, it was
In an addendum to the agenda for the Regular Meeting as an Administrative Agency, the President reviewed background information on a proposed award of contract for Maximo configuration and implementation which the Board approved on January 15, 2002. This is the system to manage all of the library's facilities and building services. Following discussion among the Board, on a motion duly made and seconded, it was
There being no other
business, the Meeting of the Administrative Agency adjourned at
10:40 a.m. Jamie McGlone
Minutes of Annual Meeting In Board of Trustees
Present at the meeting were: Trustees William M. Bulger, James Carroll, V. Paul Deare, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; Marilyn McLean, Curator, Science Reference Department; members of the Library administration, staff, public, and Friends' Groups. Chairman Angelo M. Scaccia presiding. The first three items on the order of business related to the election of officers for the Years 2002 - 2003. Ms. Pamela Seigle nominated Mr. William O. Taylor for Chairman. Mr. V. Paul Deare seconded the nomination. Then, on a motion duly made and seconded, with no other nomination, Mr. William O. Taylor was nominated for Chairman. Subsequent to viva voce vote, Mr. Taylor was declared elected Chairman. Mr. William O. Taylor nominated the Honorable Angelo M. Scaccia for Vice Chairman. Ms. Donna M. DePrisco seconded the nomination. Then, on a motion duly made and seconded, with no other nomination, the Honorable Angelo M. Scaccia was nominated Vice Chairman. Subsequent to a viva voce vote, Mr. Scaccia was declared elected Vice Chairman. Ms. Donna M. DePrisco nominated Mr. Jamie McGlone for Clerk to the Trustees. Mr. V. Paul Deare seconded the nomination. Then, on a motion duly made and seconded, with no other nomination, Mr. Jamie McGlone was nominated for Clerk to the Trustees. Subsequent to a viva voce vote, Mr. McGlone was declared elected Clerk to the Trustees. The Chairman recommended that items four through nine on the order of business be voted on as a block pertaining to the following enabling votes: enabling vote for the signing of payrolls; enabling vote for the signing of contracts approved by the Board; enabling vote for the acceptance of gifts; enabling vote for the distribution of income; and enabling vote for the expenditure of Trust Funds. Following discussion among the Board, on a motion duly made and seconded, the following enabling votes were approved as follows:
and
and
There being no
other business, the Annual Meeting of the Corporation adjourned
at 10:45 a.m. Jamie McGlone
Minutes of Annual Meeting In Board of Trustees
Present at the meeting were: Trustees William M. Bulger, James Carroll, V. Paul Deare, Donna M. DePrisco, Joseph E. Mullaney, Angelo M. Scaccia, Pamela Seigle and William O. Taylor. Also present were Library President Bernard A. Margolis; Mark Sweeney, First Assistant, Corporation Counsel, City of Boston; Vivian K. Spiro, Chairman, Associates of the Boston Public Library; Marie Pettibone, Executive Director, the Boston Public Library Foundation; Marilyn McLean, Curator, Science Reference Department; members of the Library administration, staff, public, and Friends' Groups. Chairman Angelo M. Scaccia presiding. The Chairman proposed that items one through five on the order of business be voted on as a block relating to the following enabling votes: enabling vote for the signing of bills, special drafts, and payrolls; enabling vote for the signing of contracts approved by the Board; enabling vote for the appointment of the Library President to conduct Civil Service Personnel hearings; enabling vote authorizing routine operating procedures; and enabling vote on the Critical Repair Fund. Following discussion among the Board, on a motion duly made and seconded, the enabling votes were voted on as a block as follows:
There being no other
business, the Annual Meeting of the Administrative Agency adjourned
at 10:50 a.m. Jamie McGlone
|
|
|
||
|