Boston Public Library
Strategic Planning

The BPL Compass

Posts Tagged ‘Systemwide’

Energy Improvements in 2012 and 2013

Posted on February 7th, 2013 by jmeade@private.bpl.org in Major Projects

greenovate2Boston Public Library’s Facilities Department continues to move forward, focused on efforts to reduce utility consumption. These efforts are cost-savings measures that align with the City’s overall energy reductions goals, and, as reflected in the Community Gathering principle of the strategic plan, help the library minimize its environmental impact.

This year, we have added 320 motion sensors to the book stacks in the Central Library’s Johnson Building along with the 540 installed last year, automating light switches to ensure lights are only used when staff are actually working in those areas.

We replaced a large percentage of high energy-consuming lighting fixtures at three locations with energy efficient fixtures:

  • Jamaica Plain Branch – 111 fixtures with a 30% reduction in watts consumed
  • Dudley Branch – 367 fixtures with over 50% reduction in watts consumed
  • Central Library at Copley Square – 545 fixtures with over 45% reduction in watts consumed

Additionally, Bates Hall in the McKim Building at the Central Library is now illuminated with 100% LED bulbs that were received under a state-funded program, and at no cost to the BPL.

On the plumbing front, we have  been installing “low-flow” faucets and fixtures in many Central Library locations, cutting down on water use and costs. We have added water meters for cooling towers and lawn sprinklers at multiple locations to reduce sewer costs.

We have also begun the process of upgrading our centralized building management system and added an initial set of locations to the new system. The system can now be controlled remotely, improving gas and electric efficiencies and providing a more efficient and responsive system to staff and public needs. We hope to add locations to the the centralized building management system over next couple of years.

Funding for these improvements is drawn from the “Johnson Building Energy Improvements” capital projects and City of Boston Energy Department and Mass. green communities.

Computer Systems Upgrade – Adjusting to the new ILS

Posted on December 31st, 2012 by David Leonard in Major Projects, Technology

Boston Public Library’s new Polaris system went fully live for staff on Thursday, December 13. As with any major upgrade, there were a few minor technical glitches that morning that were quickly addressed. Due to the size of our holdings, however, the online catalog took a full four days to get fully in synch with the new cleaned-up database, but was able to provide up to date availability information by December 17. Staff have spent the two weeks since correcting other minor issues with data and patron accounts, especially the holds fulfillment process. We are continuing to ask for patience and understanding from library users whose data wasn’t completely migrated and may experience a delay in fulfilling holds. All in all, the migration has been a technical success and staff are finding it easier and more efficient to use, once they become familiar with some new procedures involved. We are confident that all these kinks will be worked out in the January time-frame, which means we can move on to a larger set of enhancements to our systems, expected to deploy in the coming six months.

ILS Computer Systems Upgrade – Why so complicated?

Posted on December 28th, 2012 by David Leonard in Major Projects, Technology

The main functions of the integrated library system (ILS) are:

  • as a catalog
  • as a database
  • as library staff’s main tool for checking books and materials in and out
  • for acquiring, processing and storing items.

The ILS is also the brains of our technology system that allow patrons access to many other online services, too. When you sign up for a public session at one of the BPL’s computers or utilize the public printing systems, the print system has to check with our ILS to make sure you are in our system and are approved to use that computer or printer at that location. For example, only a children’s card can be used to access resources in a children’s space. The same goes for access to the WIFI system. Both our web-based public catalog, with its special search algorithm and relevancy rankings as well as its access to social network systems and our Museum Pass Reservation System need to do the same, as does use of OverDrive for downloadable books, just to name a few.

In all, Boston Public Library integrated and tested twenty-five separate systems and applications during the migration, a mixture of local and hosted systems. And, of course, we had to plan the migration so that we could stay open and offer as many services as possible for as long as possible. Some libraries close down for a migration of this size. If you were unfortunate enough to be one of the people who experienced a problem with access to systems or your record, or had a problem with your hold requests, we apologize. If you have let us know, we have probably either fixed or will fix the problem. For the vast majority of systems and users, the migration was largely invisible and successful. We are planning to continue making system improvements and adding other enhancements through at least June of 2013 as part of this overall systems migration project.

 

Computer Systems Upgrade – ILS Timeline

Posted on December 7th, 2012 by David Leonard in Major Projects, Technology

Here’s what’s happening over the next week and beyond: On Sunday, December 9, the library will stop using the Horizon Integrated Library System (ILS) for most functions – indeed several functions have already been suspended. Staff begin using a limited version of the Polaris ILS on Monday, December 10, for 3 days while the final touches are made to the data mappings along with some record clean-up and de-duplication – after all, the database contains over 15 million records (when you count catalog entries, items, circulations statues, and patron records). This is not a quick process. Please see announcements on the BPL homepage or circulation FAQ page for service changes and impacts.

The new system will fully go live on the morning of Thursday, December 13. While staff have undergone training, we will be asking the public for patience as we become accustomed to the new system. Once we are used to new ways of doing things, we expect that our new ILS will be more stable, faster, and easier to use and thus help us do our jobs in servicing the public more efficiently. Polaris will also offer additional features and functions in the next release, planned for 6 months out, that will further enhance some BPL services. One new feature available on day one is the ability for library users to receive notification via phone, email, and text message, as well as faster circulation processing and more detailed data available in our catalog.

Computer Systems Upgrade – Why a new ILS ?

Posted on December 6th, 2012 by David Leonard in Major Projects, Technology

The current Horizon Integrated Library System (ILS) was selected more than 12 years ago. The BPL is in the process of moving to its new Polaris system. The library had begun the search for a replacement system in 2006, but had put off any decision due to a combination of staff capacity, funding,  and competing organizational priorities. The project was picked up again in late 2009 as the older system inched closer to its hardware and software “end of life” dates, and its lack of flexibility became more and more unbearable for staff. The ILS upgrade was viewed as a major component of broader technology upgrade plans. Requirements were developed and research conducted. This work was ultimately formalized in a City of Boston RFP procurement process leading to a Board of Trustee vote in February of 2012 selecting Polaris as the company and product to replace Horizon. Please look out for a future post on some of the new features that will be available and how they will help staff serve patrons better and more directly.