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Committee and Task Force Charters

Board of Trustees

Capital Projects Committee
Collections Committee
Finance and Audit Committee
Marketing and Fundraising Task Force
Neighborhood Services Committee
Technology Task Force

CAPITAL PROJECTS COMMITTEE

Purpose: The purpose of the Capital Projects Committee of the Public Library of the City of Boston is to assist the Library in its continuous review of the capital budget of the City of Boston relative to Library facilities. The Committee’s purpose is to review the range of capital projects being planned and undertaken and to assist in determining and prioritizing future capital needs and various projects and initiatives. The Committee’s purpose is to bring Trustee expertise to the process of both developing and implementing an effective plan for the modernization of Library facilities, including, as appropriate, the replacement of existing facilities and the determination of need for additional facilities.

Composition: The Capital Projects Committee shall include no fewer than one member of the Board of Trustees of the Public Library of the City of Boston. The other members shall be appointed by the Chair of the Board and the Library President. The Library President or his designee shall serve on the Committee.

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COLLECTIONS COMMITTEE

Purpose: The purpose of the Special Collections Committee is to assist the Library in decision making regarding rare and special material preservation, acquisition, deaccession, and access. The Committee is intended to bring broader input and expertise to the process of building and maintaining the Boston Public Library’s rich, remarkable and unique collections of research and cultural materials, including books, manuscripts, prints, fine arts, and other objects. The Committee is also encouraged to explore ways the collections can further the library system’s commitment to outreach and education in Boston‘s diverse and vibrant neighborhood communities.

Composition: Individuals from the community at large, the President of the BPL and Trustees or designee will serve on the Special Collections Committee consistent with our goal of increasing governance transparency and the breadth of citizen input.

Areas of Focus:

  1. Conservation/Preservation: Ensure that over time items in the BPL special collections are stored properly and conserved as appropriate.
  2. Collection Development: Continue to augment the core strengths of the special collections through selective purchases, gifts, and deaccessioning as appropriate.
  3. Access: Promote compelling and creative approaches to sharing the BPL collections across the Boston community, the Commonwealth of Massachusetts and beyond. Seek opportunities to leverage existing and emerging technologies to further this goal.
  4. Coordination: Explore ways to support and leverage system-wide initiatives whenever appropriate, e.g. the cultivation of gifts, grants and other funding sources.

Process Requirements:

The Committee shall report at least once annually to the Board of Trustees on its activities.

The Committee is intended to guide Special Collections related activities only and not to affect the regular ongoing acquisition and purchase of online databases, periodicals and serial collections, and other materials required for the ongoing operations of the Library and its branch system.

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FINANCE AND AUDIT COMMITTEE

Purpose: The purpose of the Finance and Audit Committee of the Board of Trustees of the Public Library of the City of Boston is to assist the Library and the Trustees in decision making regarding all matters related to the finance functions of the Library. Additionally, the Committee’s purpose is to serve as an audit review committee designated with the process of interviewing and selecting outside auditing services for the Boston Public Library and receiving the auditors’ report.

Composition: The Finance and Audit Committee shall include no fewer than one member of the Board of Trustees of the Public Library of the City of Boston and all Trustees are welcome to serve on any Trustee Committees. The other members shall be appointed by the Chair of the Board and the Library President. The Library President or his designee shall serve on the Committee.

Adopted by the Trustees’ Finance and Audit Committee on January 8, 2007

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>MARKETING AND FUNDRAISING TASK FORCE

Purpose:The purpose of the Marketing and Fundraising Task Force of the Board of Trustees of the City of Boston is to assist the Library in effectively deploying a continuous program of public awareness, promotion and education regarding all of its services and activities. The Committee’s purpose is to advise, as well, on support for the various fundraising strategies and activities required for the effective delivery of Library services. The Committee’s purpose is to bring expertise to the process of effectively marketing the Library, its rich resources and services to its various constituencies and assisting the Library and its various support organizations in effectively bringing more financial resources to the support of its mission and goals.

Composition: The Marketing and Fundraising Task Force shall include no fewer than one member of the Board of Trustees of the Public Library of the City of Boston. The other members shall be appointed by the Chair of the Board and the Library President. The Library President or his designee shall serve on the Committee.

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NEIGHBORHOOD SERVICES COMMITTEE

Purpose: The purpose of the Neighborhood Services Committee of the Board of Trustees of the Public Library of the City of Boston is to assist the Library by providing advice for decision making regarding the scope of services rendered to the various neighborhoods of the City of Boston. The Committee’s purpose is to bring expertise to analyzing how and where services are delivered to the neighborhoods, defining scope of neighborhood services, advising on hours of service and connecting and collaborating with other neighborhood providers as part of a long term vision for library services. In addition, the Committee shall work with the staff of the Library to contribute to a master plan for the Library’s branches, including evaluating the number and location of branches and the role of technology in the branches. In all these matters the Committee’s purpose is to advise the Trustees and Library management.

Composition: The Neighborhood Services Committee shall include no fewer than one member of the Board of Trustees of the Public Library of the City of Boston. The other members shall be appointed by the Chair of the Board and the Library President. The Library President or his designee shall serve on the Committee.

Adopted by the Trustees’ Neighborhood Services Committee on November 30, 2006

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TECHNOLOGY TASK FORCE

Purpose:The purpose of the Technology Task Force of the Board of Trustees of the Public Library of the City of Boston is to assist the Library in developing and executing a robust technology infrastructure. The Committee’s purpose is to bring expertise to the process of maintaining existing technology resources and bringing new/innovative technology to the delivery of Library services and materials. The Committee’s purpose is to assist the Library in being at the leading edge of using technology in order to expand the utility and effectiveness of the Library’s collections and staff to meet the changing needs of the public.

Composition: The Technology Task Force shall include no fewer than one member of the Board of Trustees of the Public Library of the City of Boston. The other members shall be appointed by the Chair of the Board and the Library President. The Library President or his designee shall serve on the Committee.

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